Project Coordinator

Sharp & Carter; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Sharp & Carter is seeking a capable Project Coordinator to support two digital initiatives in Brisbane, focusing on schedules, governance and documentation to keep delivery on track and aligned with organisational standards.

You will work closely with Project Managers and the Digital Portfolio team to manage milestones, budgets, risk/issues, and stakeholder communications, ensuring records are accurate and governance artefacts are up to date.

Qualifications

• Demonstrated experience coordinating projects within a technology, digital or transformation environment.
• Strong project scheduling and reporting skills, with the ability to monitor milestones, dependencies, risks and issues.
• Experience tracking project budgets, maintaining financial workbooks and coordinating invoices and purchase orders.
• Confidence managing project registers, governance documentation, meeting actions and reporting requirements.
• Strong written communication skills, including preparing project reports, presentations and governance papers.
• Experience supporting project managers and engaging with a range of business stakeholders and vendors.
• Excellent organisation and attention to detail, with the ability to manage competing deadlines across multiple projects.
• Proficiency with Microsoft Project, Excel, Teams, SharePoint or similar project management and collaboration tools.

Responsibilities

• Support project planning, scheduling and monitoring, including milestones, dependencies, resources and overall project health.
• Maintain project budgets, financial workbooks, forecasts, commitments and expenditure reporting.
• Coordinate invoices, purchase orders and vendor payments, working with finance teams and suppliers.
• Maintain project RAID registers, action logs and governance artefacts, ensuring records are accurate and up to date.
• Prepare project reports, meeting minutes, presentations, committee papers and governance documentation.
• Support the preparation of contract variations, extensions, Statements of Work and resource requests.
• Coordinate project meetings, governance forums and Stage Gate reviews, tracking actions and approvals against required timeframes.
• Monitor project performance, identify risks and issues, and provide relevant information to Project Managers and stakeholders.
• Maintain project documentation and document control in line with PMO standards.
• Use project management tools to support scheduling, reporting, collaboration and portfolio governance.

Skills

Project coordination

Scheduling

Budget tracking

Governance

Documentation

Stakeholder coordination

Microsoft Project

Excel

Team communication

Vendor invoicing coordination

Tools

Microsoft Project

Excel

Teams

SharePoint

Job description

Our client is seeking a capable and organised Project Coordinator to support two key digital projects, helping keep schedules, budgets, governance, documentation and project activities on track. Working closely with Project Managers and the Digital Portfolio team, you'll play an important role in maintaining project oversight and ensuring delivery activities meet organisational governance requirements.

The Opportunity

You'll support two digital initiatives: an uplift of an existing staff timesheet solution, including integration with payroll, and a student load and offers modelling project focused on improving planning, reporting and admissions information.

This role is suited to someone who enjoys the detail of project delivery and can confidently manage competing priorities across schedules, financials, registers, governance processes and stakeholder coordination.

Key Responsibilities

• Support project planning, scheduling and monitoring, including milestones, dependencies, resources and overall project health.
• Maintain project budgets, financial workbooks, forecasts, commitments and expenditure reporting.
• Coordinate invoices, purchase orders and vendor payments, working with finance teams and suppliers.
• Maintain project RAID registers, action logs and governance artefacts, ensuring records are accurate and up to date.
• Prepare project reports, meeting minutes, presentations, committee papers and governance documentation.
• Support the preparation of contract variations, extensions, Statements of Work and resource requests.
• Coordinate project meetings, governance forums and Stage Gate reviews, tracking actions and approvals against required timeframes.
• Monitor project performance, identify risks and issues, and provide relevant information to Project Managers and stakeholders.
• Maintain project documentation and document control in line with PMO standards.
• Use project management tools to support scheduling, reporting, collaboration and portfolio governance.

About You

You're an experienced Project Coordinator with a strong understanding of project governance and the practical administration required to keep digital initiatives moving.

You'll bring:

• Demonstrated experience coordinating projects within a technology, digital or transformation environment.
• Strong project scheduling and reporting skills, with the ability to monitor milestones, dependencies, risks and issues.
• Experience tracking project budgets, maintaining financial workbooks and coordinating invoices and purchase orders.
• Confidence managing project registers, governance documentation, meeting actions and reporting requirements.
• Strong written communication skills, including preparing project reports, presentations and governance papers.
• Experience supporting project managers and engaging with a range of business stakeholders and vendors.
• Excellent organisation and attention to detail, with the ability to manage competing deadlines across multiple projects.
• Proficiency with Microsoft Project, Excel, Teams, SharePoint or similar project management and collaboration tools.

Experience using CORA or another project portfolio management platform, along with exposure to PMO governance and Stage Gate processes, will be highly regarded.