Project Coordinator

Sharp and Carter; Brisbane; On-site; AUD 70,000 - 110,000; Full time

Job summary

Sharp and Carter is seeking a capable Project Coordinator to support two digital initiatives in Brisbane. You will help keep schedules, budgets, governance artefacts and documentation on track, working closely with Project Managers and the Digital Portfolio team to ensure delivery meets governance requirements.

Key responsibilities include planning, scheduling and monitoring progress, preparing reports and committee papers, coordinating invoices and vendor payments, and maintaining RAID logs and

Qualifications

• Experience coordinating projects within a technology, digital or transformation environment.
• Strong scheduling and reporting skills with ability to monitor milestones and risks.
• Experience tracking budgets and coordinating invoices and purchase orders.
• Excellent organisation and attention to detail across multiple deadlines.

Responsibilities

• Support project planning, scheduling and monitoring including milestones and dependencies.
• Maintain project budgets, forecasts, commitments and expenditure reporting.
• Coordinate invoices, purchase orders and vendor payments with finance teams.
• Maintain RAID registers, actions logs and governance artefacts, ensuring accuracy.
• Prepare project reports, meeting minutes and governance papers.
• Support preparation of contracts, statements of work and resource requests.
• Coordinate project meetings, Stage Gate reviews and governance timeframes.
• Monitor project performance, risks and issues; provide updates to PMs.
• Maintain project documentation and document control in line with PMO standards.
• Use project management tools to support scheduling, reporting and collaboration.

Skills

Scheduling & reporting

Stakeholder coordination

Organisational skills

Tools

Microsoft Project

Excel

Teams

SharePoint

Job description

Our client is seeking a capable and organised Project Coordinator to support two key digital projects, helping keep schedules, budgets, governance, documentation and project activities on track. Working closely with Project Managers and the Digital Portfolio team, you'll play an important role in maintaining project oversight and ensuring delivery activities meet organisational governance requirements.

The Opportunity

You'll support two digital initiatives: an uplift of an existing staff timesheet solution, including integration with payroll, and a student load and offers modelling project focused on improving planning, reporting and admissions information.

This role is suited to someone who enjoys the detail of project delivery and can confidently manage competing priorities across schedules, financials, registers, governance processes and stakeholder coordination.

Key Responsibilities

• Support project planning, scheduling and monitoring, including milestones, dependencies, resources and overall project health.
• Maintain project budgets, financial workbooks, forecasts, commitments and expenditure reporting.
• Coordinate invoices, purchase orders and vendor payments, working with finance teams and suppliers.
• Maintain project RAID registers, action logs and governance artefacts, ensuring records are accurate and up to date.
• Prepare project reports, meeting minutes, presentations, committee papers and governance documentation.
• Support the preparation of contract variations, extensions, Statements of Work and resource requests.
• Coordinate project meetings, governance forums and Stage Gate reviews, tracking actions and approvals against required timeframes.
• Monitor project performance, identify risks and issues, and provide relevant information to Project Managers and stakeholders.
• Maintain project documentation and document control in line with PMO standards.
• Use project management tools to support scheduling, reporting, collaboration and portfolio governance.

About You

You're an experienced Project Coordinator with a strong understanding of project governance and the practical administration required to keep digital initiatives moving.

• Demonstrated experience coordinating projects within a technology, digital or transformation environment.
• Strong project scheduling and reporting skills, with the ability to monitor milestones, dependencies, risks and issues.
• Experience tracking project budgets, maintaining financial workbooks and coordinating invoices and purchase orders.
• Confidence managing project registers, governance documentation, meeting actions and reporting requirements.
• Strong written communication skills, including preparing project reports, presentations and governance papers.
• Experience supporting project managers and engaging with a range of business stakeholders and vendors.
• Excellent organisation and attention to detail, with the ability to manage competing deadlines across multiple projects.
• Proficiency with Microsoft Project, Excel, Teams, SharePoint or similar project management and collaboration tools.

Experience using CORA or another project portfolio management platform, along with exposure to PMO governance and Stage Gate processes, will be highly regarded.