Project Coordinator

Humanised Group; City of Brisbane; On-site; AUD 85,000 - 125,000; Full time

Job summary

Humanised Group in Australia is seeking an experienced Senior Project Coordinator to support a portfolio of technology transformation initiatives. Working with a Senior Program Manager, you will provide governance, scheduling, financial and administrative discipline to keep multiple projects progressing.

The role covers operational technology upgrades, data transformation and AI capability development. It's a hands-on coordination position for someone who brings structure to complex delivery

Qualifications

• Experience supporting technology, digital or transformation projects.
• Strong written and verbal communication skills.
• Practical understanding of project governance and compliance.
• Experience maintaining schedules, registers, reports and project documentation.
• Good judgement, initiative and a proactive approach.
• Ability to work independently with limited supervision.
• Experience supporting project financials, procurement or resource forecasting.
• Familiarity with document and portfolio-management systems.
• Knowledge of delivery approaches including Waterfall, Agile, Scrum, PMBOK or PRINCE2.

Responsibilities

• Create and maintain project plans, reports and governance documentation throughout the delivery lifecycle.
• Coordinate stage gates, milestones, approvals, acceptance documentation, go-live notices and project closure activities.
• Maintain project schedules, including resources, completion status, baselines, forecasts and cross-project dependencies.
• Manage the review and approval of project deliverables and administrative records.
• Maintain risks, issues, assumptions, decisions, dependencies and associated actions.
• Support project budgeting, estimation, scoping and approval processes.
• Update monthly resource and financial forecasts.
• Analyse project expenditure, resource allocation and supplier utilisation.
• Process purchase requisitions, invoices, accruals and acceptance documentation using SAP.
• Check timesheets, cost codes and statement-of-work utilisation.
• Prepare project board papers, presentations and supporting materials.
• Act as project board secretariat, including minutes, actions and follow-up.
• Coordinate the onboarding of project team members.
• Organise meetings, workshops and key project events.
• Build effective relationships with internal and external stakeholders.
• Support change and communication activities, including presentations, impact assessments, change plans and internal communications.
• Complete additional coordination activities as required by the program.

Skills

Communication

Governance & compliance

Scheduling & documentation

Stakeholder management

Attention to detail

Independent work

Proactive approach

Budgeting/Procurement/Forecasting

Leadership support

Tools

SAP

Job description

The opportunity An established Queensland organisation is looking for an experienced Senior Project Coordinator to support a portfolio of technology transformation initiatives.

Working closely with a Senior Program Manager, you’ll provide the governance, scheduling, financial and administrative discipline needed to keep several concurrent projects progressing.

The portfolio includes operational technology upgrades, enterprise data transformation and emerging artificial intelligence capability. This is a hands‑on coordination role suited to someone who enjoys bringing structure to complex delivery environments.

Key responsibilities

• Create and maintain project plans, reports and governance documentation throughout the delivery lifecycle
• Coordinate stage gates, milestones, approvals, acceptance documentation, go-live notices and project closure activities
• Maintain project schedules, including resources, completion status, baselines, forecasts and cross-project dependencies
• Manage the review and approval of project deliverables and administrative records
• Maintain risks, issues, assumptions, decisions, dependencies and associated actions
• Support project budgeting, estimation, scoping and approval processes
• Update monthly resource and financial forecasts
• Analyse project expenditure, resource allocation and supplier utilisation
• Process purchase requisitions, invoices, accruals and acceptance documentation using SAP
• Check timesheets, cost codes and statement-of-work utilisation
• Prepare project board papers, presentations and supporting materials
• Act as project board secretariat, including minutes, actions and follow-up
• Coordinate the onboarding of project team members
• Organise meetings, workshops and key project events
• Build effective relationships with internal and external stakeholders
• Support change and communication activities, including presentations, impact assessments, change plans and internal communications
• Complete additional coordination activities as required by the program

About you

You’re an experienced Project Coordinator or PMO Analyst who can confidently manage competing priorities across a busy technology portfolio.

you’ll bring:

• Strong written and verbal communication skills
• Experience supporting technology, digital or transformation projects
• A practical understanding of project governance and compliance
• Experience maintaining schedules, registers, reports and project documentation
• Strong attention to detail and a high degree of accuracy
• Confidence working independently with limited supervision
• Good judgement, initiative and a proactive approach
• Experience supporting project financials, procurement or resource forecasting
• Confidence following up actions with senior stakeholders and delivery teams
• Familiarity with document and portfolio-management systems
• Experience using SAP, or the ability to learn it quickly
• Knowledge of delivery approaches including Waterfall, Agile, Scrum, PMBOK or PRINCE2