Program Coordinator

M&T Resources; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

M&T Resources invites applications for a Program Coordinator within the Planning, Demand & Delivery function in Technology. Reporting to the Head of Planning & Demand, you will coordinate multiple projects for Senior Program Managers across infrastructure, products & solutions, and performance planning.

You will maintain schedules, governance, and reporting, support demand management and budgeting, monitor risks, and drive improvements. Familiarity with PRINCE2, CAPM, PMP or similar is required.

Qualifications

• PMO experience is required.
• Knowledge of Agile, Waterfall, and hybrid delivery methods.
• Experience with portfolio reporting, demand management, or resource planning.
• Exposure to budgeting, forecasting, and benefits tracking.
• Experience in enterprise technology delivery environments.

Responsibilities

• Coordinate the planning, delivery, and governance of multiple projects and programs, ensuring alignment with portfolio priorities and strategic objectives.
• Maintain integrated schedules, milestones, dependencies, risks, issues, and action registers across programs and workstreams.
• Prepare and manage program and portfolio reporting, dashboards, executive updates, governance packs, and delivery metrics.
• Support portfolio planning, demand management, prioritisation, resource planning, and investment tracking activities.
• Monitor program performance and proactively identify delivery risks, dependencies, capacity constraints, and improvement opportunities.
• Coordinate governance forums, steering committees, and stakeholder engagements, ensuring actions, decisions, and outcomes are effectively managed.
• Support financial management activities including budget tracking, forecasting, purchase order monitoring, and expenditure reporting.
• Ensure compliance with project, program, and portfolio management frameworks, standards, methodologies, and reporting requirements.
• Facilitate collaboration across business, technology, vendor, and delivery teams to enable successful execution of strategic initiatives.
• Contribute to the continuous improvement of portfolio management, governance, planning, reporting, and delivery practices.

Skills

Project management

PMO support

Agile/Waterfall knowledge

Education

PM certification (PRINCE2/CAPM/PMP)

Job description

We have an exciting role for a Program Coordinator to join the team. This is an experienced program co-ordinator role working in the Planning, Demand & Delivery function within Technology. Whilst reporting to the Head of Planning & Demand, the role will work in a matrix fashion, primarily for the Senior Program Managers for the Infrastructure, Products & Solutions portfolio areas and Manager for Planning & Performance.

Key Responsibilities:

• Coordinate the planning, delivery, and governance of multiple projects and programs, ensuring alignment with portfolio priorities and strategic objectives.
• Maintain integrated schedules, milestones, dependencies, risks, issues, and action registers across programs and workstreams.
• Prepare and manage program and portfolio reporting, dashboards, executive updates, governance packs, and delivery metrics.
• Support portfolio planning, demand management, prioritisation, resource planning, and investment tracking activities.
• Monitor program performance and proactively identify delivery risks, dependencies, capacity constraints, and improvement opportunities.
• Coordinate governance forums, steering committees, and stakeholder engagements, ensuring actions, decisions, and outcomes are effectively managed.
• Support financial management activities including budget tracking, forecasting, purchase order monitoring, and expenditure reporting.
• Ensure compliance with project, program, and portfolio management frameworks, standards, methodologies, and reporting requirements.
• Facilitate collaboration across business, technology, vendor, and delivery teams to enable successful execution of strategic initiatives.
• Contribute to the continuous improvement of portfolio management, governance, planning, reporting, and delivery practices.

To be successful you will have:

• Project Management certification (PRINCE2 Foundation, CAPM, PMP, Agile Fundamentals, or equivalent).
• Experience supporting PMO, Program Management Office, or Portfolio Management functions.
• Knowledge of Agile, Waterfall, and hybrid delivery methodologies.
• Experience with portfolio reporting, demand management, or resource planning processes.
• Exposure to financial management, budgeting, forecasting, and benefits tracking.
• Experience within enterprise technology, infrastructure, cybersecurity, digital transformation, or business systems delivery environments.