Project Co-Ordinator

Besa Design and Construction; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Job summary

Besa Design and Construction in Eight Mile Plains, QLD is seeking an experienced Project Co-Ordinator to manage residential building projects from pre-construction through to handover. You will coordinate with clients, site supervisors, suppliers, and internal teams to ensure timely documentation, approvals, and smooth delivery while maintaining high customer service standards.

You will report to the Operations Manager and ensure compliance, quality control, and accurate records across multiple

Qualifications

• Minimum 2 years' experience in residential construction administration, pre-site administration, contracts administration and construction administration.
• Sound understanding of the residential construction process.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.

Responsibilities

• Prepare and issue building contracts and associated documentation.
• Verify contract inclusions, specifications, variations, and pricing schedules.
• Ensure all client documentation is received, reviewed, and accurately recorded.
• Provide administrative support to Construction Managers and Site Supervisors.
• Monitor project milestones and construction schedules.
• Prepare and process Extensions of Time (EOTs) when required.

Skills

Contract administration

Documentation management

MS Office

Communication

Time management

Volume/custom homes experience

Education

Certificate IV in Building and Construction

Tools

Evolve

Framework

ClickHome

Onsite Companion

Job description

Besa Design and Construction – Eight Mile Plains QLD

Full-Time Position | Queensland, Australia

Project Co-Ordinator | Residential Construction

Join a Growing Residential Custom Builder

We are seeking an experienced and highly organised Project Co-Ordinator to join our residential construction team in Queensland. This is an exciting opportunity for a motivated professional who enjoys managing multiple projects, liaising with clients and stakeholders, and ensuring seamless project delivery from sales stage through to construction completion.

Reporting to the Operations Manager, you will play a critical role in coordinating the pre-construction and construction administration process, ensuring projects progress efficiently while maintaining exceptional customer service and compliance standards.

About the Role

As the Project Co-Ordinator, you will be responsible for coordinating and administering residential building projects through all stages of the building journey. You will work closely with clients, site supervisors, suppliers, and internal teams to ensure all documentation, approvals, and communications are managed accurately and efficiently.

This role is ideal for someone with residential pre site and construction administration experience who thrives in a fast-paced environment and takes pride in delivering an outstanding customer experience.

Key Responsibilities

Contract & Construction Administration

• Prepare and issue building contracts and associated documentation.

• Verify contract inclusions, specifications, variations, and pricing schedules.

• Ensure all client documentation is received, reviewed, and accurately recorded.

• Project Co-Ordinator | Residential Construction

• Provide administrative support to Construction Managers and Site Supervisors.

• Monitor project milestones and construction schedules.

• Prepare and process Extensions of Time (EOTs) when required.

• Maintain project records and compliance documentation.

• Assist with inspections, certifications, practical completion, and handover documentation.

• Coordinate client requests and support issue resolution throughout the build process.

About You

Essential Experience & Skills

• Minimum 2 years' experience in residential construction administration, pre-site administration, contracts administration and construction administration.

• Sound understanding of the residential construction process.

• Exceptional organisational and time management skills.

• Strong written and verbal communication skills.

• High attention to detail and accuracy.

• Ability to manage multiple projects and competing priorities.

• Proficiency in Microsoft Office Suite and construction management software.

Desirable

• Experience using Evolve, Framework, ClickHome, Onsite Companion, or similar software.

• Certificate IV in Building and Construction, Business Administration, or related field.

• Experience working with volume or custom home builders.

What You'll Bring

• A customer-focused and professional approach.

• Strong stakeholder management and relationship-building skills.

• A proactive and self-motivated attitude.

• Excellent problem-solving and decision-making capabilities.

• The ability to thrive in a fast-paced construction environment.

• A collaborative team-first mindset.

Why Join Us?

• Secure, full-time role with a growing Queensland residential custom builder.

• Supportive and collaborative team culture.

• Opportunity to work across all stages of the building process.

• Career development and progression opportunities.

• Be part of a business committed to quality, customer service, and operational excellence.