Pre-Construction Project Coordinator

SAWDAC; Newcastle City Council; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Career progression opportunities

Collaborative team culture

Job summary

Endeavour Build is seeking a highly organized Pre-Construction Project Coordinator to drive the journey from client sign-up through to construction handover readiness. You will ensure approvals, designs, documentation and consultant inputs are completed accurately, on time and in line with compliance requirements.

You will work closely with Sales, Estimating, Designers, Consultants and Construction to ensure every project enters delivery ready to build, with risk reduction and clear

Qualifications

• Highly organized and detail-oriented
• Understanding of pre-construction workflows, approvals and documentation
• Clear, confident communication with internal teams and external authorities
• Ownership and accountability for outcomes
• Ability to thrive in a fast-moving, collaborative environment
• Proactive in identifying risks early and solving problems
• Experience in construction, pre-construction coordination, design coordination, estimating support or project administration is highly regarded

Responsibilities

• Coordinate all pre-construction activities from client sign-up to handover
• Prepare and manage construction documentation and client signatures
• Track design documentation, approvals and consultant inputs
• Liaise with councils, certifiers, engineers and external consultants
• Prepare complete pre-construction handover packs for Project Managers and site teams
• Act as central communication point between Sales, Design, Estimating and Construction
• Identify and resolve documentation, approval or buildability risks early
• Maintain trackers, timelines and internal milestones
• Contribute to continuous improvement of systems, workflows and checklists

Job description

At Endeavour Build, we’re redefining what quality, transparency, and trust look like in Australian construction. From design through to delivery, we’re known for building high-performing, tenant-ready granny flats that meet both lifestyle and investment goals.

Endeavour Build is growing, and we’re looking for a highly organised, detail-driven Pre-Construction Project Coordinator to own the journey from client sign-up through to construction handover readiness.

If you thrive on coordination, love clean documentation, and want to sit at the centre of sales, design, estimating, and construction…… this role is for you.

The Role

As our Pre-Construction Project Coordinator, you’ll be the engine that keeps projects moving forward before the build begins. You’ll ensure all approvals, designs, documentation, and consultant inputs are completed accurately, on time, and in line with council and compliance requirements.

You’ll work closely with Sales, Estimating, Designers, Consultants, and Construction to ensure every project enters delivery ready to build, risk-reduced, and fully aligned.

Key Responsibilities

• Coordinate all pre-construction activities from client sign-up to handover
• Prepare and manage construction documentation and client signatures
• Track and manage design documentation, approvals, and consultant inputs
• Liaise with councils, certifiers, engineers, and external consultants
• Prepare complete pre-construction handover packs for Project Managers and site teams
• Act as the central communication point between Sales, Design, Estimating, and Construction
• Identify and resolve documentation, approval, or buildability risks early
• Maintain trackers, timelines, and internal milestones
• Contribute to continuous improvement of systems, workflows, and checklists

What Success Looks Like

• Construction documentation delivered 100% complete before handover
• DA / CDC approvals achieved within target timeframes
• Handovers completed with no missing or conflicting information
• High client satisfaction through clear communication and outcomes
• Projects entering construction smoothly, on time, and without rework

About You

• Is highly organised and detail-oriented
• Understands pre-construction workflows, approvals, and documentation
• Communicates clearly and confidently with internal teams and external authorities
• Takes ownership and accountability for outcomes
• Enjoys working in a fast-moving, collaborative environment
• Thinks ahead, spots risks early, and solves problems before they accelerate
• Experience in construction, pre-construction coordination, design coordination, estimating support, or project administration will be highly regarded.

Why Join Endeavour Build

• Be part of a systemised, high-performance construction business
• Work closely with experienced sales, estimating, and construction leaders
• Clear processes, strong standards, and room to improve systems
• Long-term career growth in a business that’s scaling
• Supportive, professional team culture with high accountability