Project Administrator - Warehouse Rack Building

Dexion; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Dexion is seeking a highly organised Project Administrator to support warehouse racking installation and construction projects. You will coordinate contractors, manage schedules, book equipment hires, and run document control and HSEQ administration to keep projects compliant, on time, and within budget.

The role requires experience in project administration or coordination, strong Microsoft Office skills (Excel, Outlook, Word, Teams), and excellent communication.

Qualifications

• Experience in Project Administration or Coordination.
• Experience coordinating contractors, labour resources, or equipment hire.
• Strong understanding of safety and compliance documentation.
• Ability to manage multiple projects and excellent organisation.
• Knowledge of workplace health and safety legislation (desirable).

Responsibilities

• Provide administrative support to Project Managers and site teams.
• Maintain project schedules, milestones, action registers, and project trackers.
• Coordinate project meetings, distribute agendas, minutes, and action items.
• Monitor project progress and support timely completion of deliverables.
• Maintain project filing systems and document control processes.
• Coordinate and book internal and external contractors for warehouse racking installation projects.
• Manage contractor schedules to ensure adequate labour resources.
• Arrange the hire and off-hire of access equipment, forklifts, scissor lifts, and other project-related plant and equipment.
• Manage project Health, Safety, Environment, and Quality (HSEQ) documentation.
• Maintain compliance documentation in accordance with company policies, industry standards, and client requirements.

Skills

Organisation

Scheduling

Communication

Microsoft Office

Attention to detail

Tools

Excel

Outlook

Word

Teams

Job description

Project Administrator - Warehouse Rack Building

We are seeking a highly organised and proactive Project Administrator to support the successful delivery of warehouse racking installation and construction projects. This role is responsible for project coordination, contractor scheduling, equipment hire coordination, document control, safety administration, compliance management, procurement support, and stakeholder communication. The successful candidate will play a critical role in ensuring project documentation, safety requirements, contractor resources, and compliance obligations are maintained throughout the project lifecycle while supporting Project Managers and site teams to deliver projects safely, on time, and within budget.

Key responsibilities

Provide administrative support to Project Managers and site teams.

Maintain project schedules, milestones, action registers, and project trackers.

Coordinate project meetings and distribute agendas, minutes, and action items.

Monitor project progress and support the timely completion of project deliverables.

Maintain project filing systems and document control processes.

Coordinate and book internal and external contractors for warehouse racking installation projects.

Manage contractor schedules to ensure adequate labour resources are available for project requirements.

Arrange the hire and off-hire of access equipment, forklifts, scissor lifts, and other project-related plant and equipment.

Manage project Health, Safety, Environment, and Quality (HSEQ) documentation.

Maintain compliance documentation in accordance with company policies, industry standards, and client requirements.

About you

Previous experience in Project Administration, Construction Administration, or Project Coordination.

Experience coordinating contractors, labour resources, or equipment hire.

Strong understanding of safety and compliance documentation.

Excellent organisational, scheduling, and communication skills.

Advanced Microsoft Office skills, particularly Excel, Outlook, Word, and Teams.

High attention to detail and ability to manage multiple projects simultaneously.

Experience in warehouse racking, industrial construction, logistics, or manufacturing environments (desirable).

Knowledge of contractor management and procurement processes (desirable).

Experience with project management, job management, or document control software (desirable).

Understanding of workplace health and safety legislation and compliance requirements (desirable).