Administration Coordinator

Ampcontrol; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Ampcontrol is seeking an Administration Coordinator to support our engineering and project management teams across multiple electrical infrastructure projects in Sydney. You will help keep documents, schedules and deliverables on track, coordinating meetings and maintaining action registers.

Ideal candidates are highly organized with excellent communication skills, capable of handling competing priorities and learning new systems quickly.

Qualifications

• Experience in project administration or business support.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and learn new systems quickly.
• Certificate/diploma in business admin or related field desirable.

Responsibilities

• Provide administrative support to Engineering and Project Management across multiple projects.
• Coordinate meetings, prepare minutes, maintain action registers and follow up on outstanding deliverables.
• Manage project documentation, engineering drawings, document registers and approvals.
• Assist with project schedules, progress tracking, reporting and milestone coordination.
• Liaise with suppliers, procurement teams and offshore manufacturing facilities to track documentation and delivery updates.
• Support project handover, close-out documentation and continuous improvement initiatives.

Skills

Project administration

Coordination

Documentation control

Microsoft Office

Stakeholder communication

Education

Diploma in Business Administration

Tools

MS Project

SharePoint

Job description

We are seeking an Administration Coordinator to play a key role in delivering critical power electrical infrastructure projects. Working alongside our Engineering and Project Management teams, you’ll help keep projects organised, information flowing and key deliverables on track.

This is a varied coordination role where you’ll work with engineers, project managers, suppliers, offshore manufacturing teams and site personnel across multiple projects. From document control and progress reporting to meeting coordination and procurement support, you’ll help ensure projects run efficiently from design through to delivery and handover.

Key Responsibilities

• Provide administrative and coordination support to Engineering and Project Management teams across multiple projects.


• Coordinate meetings, prepare minutes, maintain action registers and follow up on outstanding deliverables.


• Manage project documentation, engineering drawings, document registers and approvals.


• Assist with project schedules, progress tracking, reporting and milestone coordination.


• Liaise with suppliers, procurement teams and offshore manufacturing facilities to track documentation and delivery updates.


• Support project handover, close-out documentation and continuous improvement initiatives.

About You

You’re a proactive and highly organised individual who enjoys keeping projects moving and bringing people together. With strong attention to detail and excellent communication skills, you can manage competing priorities and work effectively with a range of stakeholders.

You’ll ideally bring:

• Experience in project administration, coordination or business support, preferably within engineering, construction or infrastructure.


• Strong organisational, time management and communication skills.


• Confidence managing documentation, registers, reports and project management systems.


• Proficiency in Microsoft Office and the ability to learn new systems quickly.


• A collaborative approach, initiative and a commitment to accuracy and quality.


• A certificate or diploma in business administration, project management or a related discipline is desirable.