Project Administrator — Hybrid Work & Facilities

DT Infrastructure; City of Melbourne; On-site; AUD 65,000 - 80,000; Full time

Job summary

DT Infrastructure in Melbourne CBD is seeking a Project Administrator to ensure smooth day-to-day operations and provide essential administrative support to the project team.

You will manage reception, facilities, travel, events, and procurement tasks, coordinating with vendors and internal stakeholders.

Reporting to the Senior People and Capability Advisor, this role requires strong MS Office skills, organisational ability and a customer‑focused approach.

Qualifications

• Certificate IV in Administration/Facilities or equivalent industry experience.
• Proven experience in corporate facilities coordination, reception, or office administration.
• Demonstrated ability to manage office supplies, vendor relationships, and facility maintenance.
• Experience planning internal events, social activities, and managing office communications.
• Strong organizational skills with proficiency in MS Office and database administration.
• Excellent interpersonal and communication skills with a customer-focused approach.

Responsibilities

• Manage day-to-day CBD office operations, reception, mail, couriers, and visitor management.
• Coordinate corporate facilities, equipment maintenance, IT support, and vendor services.
• Track inventory, manage kitchen/office supplies, and maintain high standards of office presentation.
• Plan and coordinate internal office events, meetings, catering, and team-building activities.
• Handle corporate travel arrangements, meeting room bookings, and fleet vehicle processes.
• Support financial administration, including raising POs, processing delivery dockets, and data entry.

Skills

Interpersonal skills

Customer focus

Organizational skills

Event planning

Education

Certificate IV in Administration/Facilities

Tools

MS Office

Database administration

Job description

DT Infrastructure in Melbourne CBD is seeking a Project Administrator to ensure smooth day-to-day operations and provide essential administrative support to the project team.

You will manage reception, facilities, travel, events, and procurement tasks, coordinating with vendors and internal stakeholders.

Reporting to the Senior People and Capability Advisor, this role requires strong MS Office skills, organisational ability and a customer‑focused approach.