Project Administrator - Water Infrastructure (Hybrid)

Water Built; Gold Coast City; On-site; AUD 60,000 - 80,000; Full time

Job summary

Water Built in Burleigh Heads, QLD, is seeking a Project Administrator on a full-time basis to provide essential administrative and organisational support to project teams, ensuring timely delivery and smooth operations. You will coordinate schedules, manage documentation, prepare reports, and liaise with internal and external stakeholders.

The ideal candidate has strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced project environment.

Qualifications

• Strong organisational skills with ability to manage multiple tasks and priorities
• Excellent written and verbal communication for liaising with stakeholders
• Proficiency in Microsoft Office applications (Excel, Word, Outlook)
• Familiarity with project management tools and systems
• Demonstrated ability to maintain accurate records and manage documentation
• High attention to detail and professionalism when handling sensitive information

Responsibilities

• Coordinate project schedules, timelines and milestones to meet deliverables
• Maintain project documentation, records and filing in physical and digital formats
• Schedule meetings, prepare agendas and distribute minutes
• Liaise between project managers, team members and external partners
• Prepare project reports, presentations and correspondence for management
• Support budgeting, purchase orders and expense tracking with finance teams
• Maintain project management systems and databases
• Organise project resources, equipment and facilities
• Assist onboarding and coordination of project team members

Skills

Organisational skills

Communication

MS Office proficiency

Attention to detail

Problem-solving

Independence

Teamwork

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Project management software

Job description

Water Built in Burleigh Heads, QLD, is seeking a Project Administrator on a full-time basis to provide essential administrative and organisational support to project teams, ensuring timely delivery and smooth operations. You will coordinate schedules, manage documentation, prepare reports, and liaise with internal and external stakeholders.

The ideal candidate has strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced project environment.