Project Administrator

DT Infrastructure; City of Melbourne; On-site; AUD 65,000 - 80,000; Full time

Job summary

DT Infrastructure in Melbourne CBD is seeking a Project Administrator to ensure smooth day-to-day operations and provide essential administrative support to the project team.

You will manage reception, facilities, travel, events, and procurement tasks, coordinating with vendors and internal stakeholders.

Reporting to the Senior People and Capability Advisor, this role requires strong MS Office skills, organisational ability and a customer‑focused approach.

Qualifications

• Certificate IV in Administration/Facilities or equivalent industry experience.
• Proven experience in corporate facilities coordination, reception, or office administration.
• Demonstrated ability to manage office supplies, vendor relationships, and facility maintenance.
• Experience planning internal events, social activities, and managing office communications.
• Strong organizational skills with proficiency in MS Office and database administration.
• Excellent interpersonal and communication skills with a customer-focused approach.

Responsibilities

• Manage day-to-day CBD office operations, reception, mail, couriers, and visitor management.
• Coordinate corporate facilities, equipment maintenance, IT support, and vendor services.
• Track inventory, manage kitchen/office supplies, and maintain high standards of office presentation.
• Plan and coordinate internal office events, meetings, catering, and team-building activities.
• Handle corporate travel arrangements, meeting room bookings, and fleet vehicle processes.
• Support financial administration, including raising POs, processing delivery dockets, and data entry.

Skills

Interpersonal skills

Customer focus

Organizational skills

Event planning

Education

Certificate IV in Administration/Facilities

Tools

MS Office

Database administration

Job description

DT Infrastructure is a trusted provider of engineering and construction solutions that unlock opportunities for our clients, communities and people. Specialising in Defence, transport and infrastructure, we offer a unique synergy of local expertise in complex projects and the global perspective of our multinational parent company, Gamuda Berhad. Through engineering innovation, collaborative contracting and leading sustainability practices we're unlocking opportunities for a better tomorrow.

Company description:

About DT Infrastructure

DT Infrastructure is a trusted provider of engineering and construction solutions that unlock opportunities for our clients, communities and people. Specialising in Defence, transport and infrastructure, we offer a unique synergy of local expertise in complex projects and the global perspective of our multinational parent company, Gamuda Berhad. Through engineering innovation, collaborative contracting and leading sustainability practices we're unlocking opportunities for a better tomorrow.

Job description:

About the role

DT Infrastructure, as part of the TasVic Greenlink joint venture with Samsung C&T Corporation Australia, has been awarded the contract to deliver the Balance of Works package for Marinus Link Stage 1.

With a strong pipeline of work in renewable energy projects, we are seeking a Project Administrator to join our Melbourne CBD office.

Reporting to the Senior People and Capability Advisor, you will ensure smooth day-to-day office operations, manage corporate facilities, coordinate internal events, and deliver efficient administrative support for the project team.

Key responsibilities include:

• Manage day-to-day CBD office operations, reception, mail, couriers, and visitor management.
• Coordinate corporate facilities, equipment maintenance, IT support, and vendor services.
• Track inventory, manage kitchen/office supplies, and maintain high standards of office presentation.
• Plan and coordinate internal office events, meetings, catering, and team-building activities.
• Handle corporate travel arrangements, meeting room bookings, and fleet vehicle processes.
• Support financial administration, including raising POs, processing delivery dockets, and data entry.

Experience and capabilities:

• Certificate IV in Administration/Facilities (or working towards) or equivalent industry experience.
• Proven experience in corporate facilities coordination, reception, or office administration.
• Demonstrated ability to manage office supplies, vendor relationships, and facility maintenance.
• Experience planning internal events, social activities, and managing office communications.
• Strong organizational skills with proficiency in MS Office and database administration.
• Excellent interpersonal and communication skills with a customer-focused approach.

Why work for DTI

• Competitive pay that reflects your contribution: We reward performance and impact, with our remuneration benchmarked to market.
• Purpose-driven careers in infrastructure: As we grow our presence in the renewable energy sector, DTI is also continuing to cement its position as a delivery partner of choice across rail, roads and Defence infrastructure projects. Our teams benefit from the variety of opportunities, applying their skills and experience across multiple sectors.
• Fostering your development: We've developed a culture where continuous learning is front and centre of everything we do. Fostering the growth and development of our people is key to our success and ensuring that we are preparing the next generation of leaders is a core focus for our business.
• Parental leave designed for the reality of family life: Our industry leading parental leave policies are centred on flexibility to support modern family life, because at DTI, little families are a part of our one big family.
• Flexibility that works for you and for us: We acknowledge that everyone's needs are different in striking the right work-life integration. Whether it's hybrid working, adjusted hours, job sharing or balancing family commitments, we'll work together to make it work.

• DT Infrastructure is committed to building a diverse and inclusive workplace that champions opportunity and respect. Our focus on inclusivity is active and ongoing. Women, people of Aboriginal or Torres Strait Island descent and former members of the Australian Defence Force are encouraged to apply.

Visit www.DTInfrastructure.com.au to explore how DTI can support your career progression, unlock personal advantages and apply for our opportunities.