Project Administrator

Nextpower; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Nextpower, a global clean energy technology company focused on solar power plants, is seeking a highly organized Project Administrator to support planning, coordination, and delivery of projects in Australia.

You will provide administrative and operational support to project managers, maintain schedules and documentation, track milestones and budgets, and coordinate communication with clients, vendors and internal teams.

Qualifications

• Proven experience in project administration, office administration, or operations.
• Strong organizational and time-management skills required.
• Excellent written and verbal communication abilities.
• Strong attention to detail with the ability to manage multiple priorities.
• Proficiency with Microsoft Office suite.
• Experience using project management, scheduling, or collaboration tools.
• Professional handling of confidential information.

Responsibilities

• Provide day-to-day administrative support to project managers and teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on actions.
• Track milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals per procedures.
• Assist with budget tracking, purchase orders, invoices, and expenses.
• Coordinate communication between internal teams, clients, vendors, and stakeholders.
• Support onboarding, resource coordination, and status reporting.
• Identify administrative issues or delays and escalate promptly.
• Contribute to process improvements to boost efficiency.
• Perform other duties to support project delivery.

Skills

Organizational skills

Time management

Written & verbal communication

Attention to detail

Microsoft Office proficiency

Project management tools

Confidential information handling

Education

Business administration / project management-related qualification

Tools

Microsoft Project

Jira

Document Management Systems

Job description

Job Description:

A highly organized and detail-oriented Project Administrator to support the successful planning, coordination, and delivery of projects. The successful candidate will provide administrative and operational support to project managers and teams, maintain accurate documentation, track project progress, and help ensure that projects are delivered on time and within budget.

Key Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Track project milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals in accordance with company procedures.
• Assist with budget tracking, purchase orders, invoices, and expense reporting.
• Coordinate communication between internal teams, clients, vendors, and other stakeholders.
• Support project onboarding, resource coordination, and status reporting.
• Identify administrative issues or project delays and elevate them promptly.
• Contribute to process improvements that enhance project efficiency and organization.
• Perform other duties as required to support project delivery.

Required Qualifications

• Previous experience in project administration, office administration, operations, or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office.
• Experience using project management, scheduling, or collaboration tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional approach to handling confidential information.

Preferred Qualifications

• 2-3 years Experience supporting construction projects.
• Familiarity with project management methodologies such as Agile, Waterfall, or PRINCE2.
• Experience with tools such as Microsoft Project, Jira, and various Document Management Systems.
• Relevant qualification in business administration, project management, or a related field.

At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we're building the foundation for the world's next generation of clean energy infrastructure.

We are Nextpower