Project Administrator

Halbuild Pty Ltd; Sydney; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

On-the-job training

Career progression opportunities

Diverse project pipeline

Job summary

Halbuild Pty Ltd, a NSW-based commercial construction management company, invites applications for an entry-level Pre-Construction Administrator. The role supports estimating and bid functions, handling tenders, pricing, documentation and coordination with subcontractors.

It is ideal for a recent graduate eager to start a career in pre-construction. You will work closely with the Estimating and Bid teams, learning processes across tenders and client submissions while developing strong

Qualifications

• Degree or diploma in construction-related field is preferred but not essential.
• Familiarity with construction terminology and documentation.
• Australian working rights and NSW driver’s licence are required.

Responsibilities

• Assist estimating team with tenders, quotations and pre-construction tasks.
• Support trade packages, subcontractor enquiries and pricing collation.
• Help with quantity take-offs and estimating documentation.
• Review plans, specs and tender documents.
• Coordinate with subcontractors and suppliers for quotes and info.
• Maintain tender registers and pre-construction files.
• Aid with bid coordination and tender submissions.
• Prepare capability statements, schedules and tender documents.

Skills

Organised

Attention to detail

Communication skills

MS Office

Education

Degree, diploma or study in Construction Management, Building, QS or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Work with an innovative construction management team, named by Australian Financial Review as one of the top 100 new companies to be established over the past 5 years and led by Business NSW's Outstanding Young Business Leader of the Year.

Work with an innovative construction management team, named by Australian Financial Review as one of the top 100 new companies to be established over the past 5 years and led by Business NSW's Outstanding Young Business Leader of the Year.

About Us

Halbuild Pty Ltd is a commercial construction management company based in Caringbah, delivering refurbishments, remediation and building upgrades across NSW. We work across a diverse range of Government, Defence, Commercial and Community projects, often within live and operational environments.

As our business continues to grow, we are looking for a Pre-Construction Administrator to join our team and support our estimating and bid functions.

About the Role

This is an entry-level opportunity suited to a recent construction, building, quantity surveying or construction management graduate, or someone with a strong understanding of the construction industry looking to begin their career in pre-construction.

Working closely with our Estimating and Bid teams, you will provide administrative and coordination support across tenders, quotations and pre-construction activities. The role will involve assisting with estimating, subcontractor pricing, tender documentation and minor bid coordination.

No previous estimating or bid experience is required. We are looking for someone who understands the basics of the construction industry, is highly organised and wants to develop their skills within a growing commercial construction business.

Your role will require you to:

• Assist the estimating team with the preparation of tenders and quotations.
• Assist with trade packages, subcontractor enquiries and collation of pricing.
• Support basic quantity take-offs and preparation of estimating documentation.
• Assist with reviewing plans, specifications and tender documentation.
• Liaise with subcontractors and suppliers to obtain quotations and supporting information.
• Maintain tender registers, folders and pre-construction documentation.
• Assist with minor bid coordination and preparation of tender submissions.
• Format and prepare capability statements, schedules, project information and supporting tender documents.
• Assist with completing client tender schedules, questionnaires and submission requirements.

• Support the Estimating and Bid teams with general administration and continuous improvement of pre-construction systems and processes.

This combines the estimating responsibilities in your current Estimator position, particularly trade packages, take-offs, subcontractor liaison and tender documentation, with the coordination and document-management aspects of the Project Administrator position.

About You

We are looking for someone who is organised, eager to learn and interested in developing a career within commercial construction.

You will ideally have:

• A degree, diploma or current/recent study in Construction Management, Building, Quantity Surveying or a related field; however, this is not essential.
• Familiarity with the construction industry and an understanding of basic construction terminology, trades and documentation.

• Strong attention to detail and organisational skills.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, particularly Word and Excel.
• The ability to read and develop an understanding of construction drawings, specifications and scopes of work.
• A proactive attitude and willingness to learn.
• The ability to manage multiple tasks and work to deadlines.
• Australian working rights and a current NSW driver's licence.
• Ability to obtain NSW Police Clearance and DCAC clearance.

Why Work for Halbuild?

At Halbuild, we are focused on developing our people as the business grows. This role provides an opportunity to learn directly from experienced estimating, bid and construction professionals and build a strong foundation across the commercial pre-construction process.

We offer:

• On-the-job training and development.
• Exposure to estimating, tendering and bid coordination.
• A diverse pipeline of Government, Defence, Commercial and Community projects.
• Genuine opportunities for career progression within estimating, bid management or project delivery.
• A supportive and collaborative team environment.
• Competitive salary based on qualifications and experience.

The career-development and training emphasis is consistent with both of your existing role advertisements.

Ready to Join Halbuild?

If you are looking to start your career in commercial construction and want a role where you can gain hands-on experience across estimating, tendering and pre-construction, we would love to hear from you.