Pre Construction Administrator

Cavalier Homes; Wodonga; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Supportive team environment

Learning and development opportunities

Role with visible impact

Career advancement opportunities

Job summary

Cavalier Homes Albury-Wodonga is seeking a organised Pre-Construction Administrator to support residential projects from sales to construction readiness. You will coordinate contracts, permits, options and approvals, ensuring accurate documentation and smooth handover to the Construction team.

Join a collaborative pre-construction team and contribute to timely project progression with strong attention to detail, reliable data entry and proactive communication with clients and internal

Qualifications

• Experience in administration, document coordination or a similar role is valued.
• Knowledge of residential construction, contracts, permits or pre-construction is advantageous.

Responsibilities

• Prepare and coordinate residential building contracts and supporting documentation.
• Check plans, inclusions, specifications, selections and approved pricing for accuracy and consistency.
• Coordinate information relating to options, variations and client selections.
• Manage client signing processes and follow up outstanding documentation.
• Prepare complete and accurate construction handover packs.
• Maintain accurate digital project records, correspondence and registers.

Skills

Organisational skills

Attention to detail

Data entry

Client service

Communication skills

Problem solving

Team collaboration

Tools

Microsoft Office

Outlook

Job description

We are seeking an organised, detail-focused and proactive Pre-Construction Administrator to join our team.

This role supports our residential building projects from sales through to construction readiness, bringing together contract preparation, permits and approvals, client communication and project administration.

Working closely with our Sales, Drafting, Estimating, Colours and Construction teams, you will help ensure documentation is accurate, approvals are in place and each project is ready for a smooth transition to construction.

If you enjoy coordinating information, keeping things moving and helping clients through an important stage of their building journey, we would love to hear from you.

What You’ll Be Doing

Contract Preparation & Coordination

• Prepare and coordinate residential building contracts and supporting documentation.
• Check plans, inclusions, specifications, selections and approved pricing for accuracy and consistency.
• Coordinate information relating to options, variations and client selections.
• Manage client signing processes and follow up outstanding documentation.

Permits & Approvals

• Prepare, lodge and follow up planning and building approval applications across Victoria and New South Wales.
• Liaise with councils, building surveyors, certifiers, engineers and other consultants.
• Coordinate supporting documentation, assessments and applicable home warranty or domestic building insurance applications.
• Track approval conditions, deadlines and requests for further information.

Client & Team Communication

• Provide friendly, professional support to clients during their pre-construction journey.
• Explain documentation requirements, provide progress updates and communicate next steps.
• Work closely with internal teams and external stakeholders to resolve administrative queries and keep projects progressing.

Construction Readiness & Handover

• Coordinate contracts, approved plans, selections, permits and other required commencement documents.
• Prepare complete and accurate construction handover packs.
• Identify missing information or outstanding approvals early and elevate matters requiring attention.
• Help ensure key project information and approval conditions are clearly communicated to the Construction team.

Project Administration & Workflow

• Maintain accurate digital project records, correspondence and registers.
• Track milestones, deadlines and outstanding actions across multiple projects.
• Provide general administration and telephone support.
• Contribute ideas to improve templates, checklists and everyday processes.

About You

We’re looking for someone who takes pride in accurate work, follows through on outstanding tasks and enjoys being part of a collaborative team.

You will bring:

• Strong organisation and attention to detail, including proofreading and accurate data entry.
• The ability to manage multiple project files and competing priorities.
• Clear communication skills and a friendly, professional approach to client service.
• A proactive approach to problem solving, with confidence to ask questions and seek guidance.
• Sound Microsoft Office and Outlook skills, with the ability to learn new systems.
• Reliability, discretion and the ability to work independently and collaboratively.
• A positive attitude, willingness to learn and openness to feedback.

Experience in administration, document coordination or a similar role is valued. Experience in residential construction, contracts, permits or pre-construction would be an advantage, but we also welcome applicants with transferable skills and a demonstrated ability to learn.

Knowledge of Victorian and New South Wales building approval processes and experience with construction software will be highly regarded. Company-specific processes and technical knowledge will be developed through induction, guidance and ongoing learning.

What We Offer

• A supportive and collaborative team environment.
• A varied role supporting residential projects from sales through to construction readiness.
• Ongoing guidance, learning and development opportunities.
• The opportunity to build your knowledge of residential construction and pre-construction processes.
• A role where your organisation, communication and attention to detail make a visible difference.

Why Join Us?

At Cavalier Homes Albury-Wodonga, we pride ourselves on delivering high-quality homes with professionalism, precision and care.

Our pre-construction team helps lay the groundwork for every successful build. In this role, you will help clients feel informed, support our teams with accurate documentation and ensure projects are well prepared for construction.