Project Coordinator

Evolvex Group; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Evolvex Group is seeking a proactive Project Coordinator to support the Project Manager in delivering IT projects on time, within budget and within scope. You will liaise between project teams, clients and suppliers on initiatives such as Microsoft 365 deployments, network installs, security upgrades and custom software builds.

Responsibilities include planning, scheduling, cost control, and maintaining project documentation.

Qualifications

• Diploma or higher in Project Management, Information Technology or Business.
• At least two years' experience as a Project Coordinator/Administrator on IT projects.
• Strong planning, scheduling, cost control and risk management basics.
• Experience with purchase orders, supplier invoices and project documentation.
• Clear, confident written and verbal communication.
• Comfortable using Microsoft 365 and project scheduling software.
• Experience with Agile or PRINCE2 is a bonus.

Responsibilities

• Help plan project scope, milestones and timelines.
• Build and maintain project schedules and allocate staff and equipment.
• Organise meetings, progress reviews and client handovers with agendas and action logs.
• Prepare quotes, change requests and scope variations with clients.
• Monitor contractor and supplier work against orders.
• Raise purchase orders and coordinate client invoicing at milestones.
• Track costs against budget and flag variances.
• Maintain project records, approvals and document registers.
• Keep risk and issue registers and raise concerns early.
• Prepare weekly status reports and project close-out updates.

Skills

Planning & scheduling

Cost control

Risk & quality management

Written & verbal communication

Microsoft 365 proficiency

Project scheduling software

Agile/PRINCE2 exposure

Education

Diploma or higher in Project Management, IT or Business

Tools

Microsoft 365

Project scheduling software

Job description

Looking for an organised Project Coordinator to support our Project Manager in delivering client IT projects on time, within budget and to the agreed scope. You'll work on projects like Microsoft 365 implementations, network installations, security upgrades and custom software builds, and you'll be the go-to person between our project team, clients and suppliers.

Key responsibilities

• Helping plan project scope, milestones, deliverables and timelines
• Building and maintaining project schedules, and allocating technical staff, developers and equipment
• Organising project meetings, progress reviews and client handovers, including agendas, minutes and action registers
• Preparing quotes, change requests and contract variations, and helping negotiate changes in scope with clients
• Keeping an eye on contractor and supplier work against agreed work orders
• Raising purchase orders, reconciling supplier invoices and coordinating client invoicing at agreed milestones
• Tracking project costs against budget and flagging variances
• Keeping project records, approvals and document registers up to date
• Maintaining risk and issue registers and raising concerns early
• Preparing weekly status reports, client updates and project close out reports

About you

• Diploma or higher in Project Management, Information Technology or Business
• At least two years' experience as a Project Coordinator, Project Administrator or in a similar role, ideally on IT projects
• A good grasp of planning, scheduling, cost control, and risk and quality management
• Experience with purchase orders, supplier invoices and project documentation
• Clear, confident written and verbal communication
• Comfortable using Microsoft 365 and project scheduling software
• Experience with Agile or PRINCE2, or in an IT or managed services business, is a bonus

About us

EvolveX Group is an IT services company providing technology support and solutions to Australian businesses, from small organisations to larger enterprises across multiple sites. Our services include managed IT support, network and infrastructure, cybersecurity, cloud solutions including Microsoft 365, backup and disaster recovery, IT consulting, on site IT staffing, and custom software and app development. We deliver this work from our Melbourne office, at client premises and with the support of our offshore delivery team.