Project Administrator

Synergie; City of Melbourne; Hybrid; AUD 47,000 - 63,000; Full time

Job summary

Synergie Australia is seeking a Project Administrator for our client Ventia in Cremorne, VIC. The role focuses on supporting high-volume invoice validation and work order processing within a telecoms and infrastructure environment.

Work is hybrid after an initial two-week induction period, with pay at AUD 40 per hour plus super. The contract runs from 5 October 2026 to 5 April 2027, with potential extension based on project needs.

Qualifications

• Experience in high-volume invoice processing and accounts payable.
• Proficient with ERP systems such as SAP, Maximo or Novus.
• Strong analytical and problem-solving skills.

Responsibilities

• Validate and process 60-100+ work orders and invoices daily.
• Review documentation including work orders, timesheets and site evidence.
• Investigate and resolve invoice discrepancies and billing queries.
• Reconcile subcontractor statements and maintain tracking.
• Liaise with technicians, finance teams and subcontractors.
• Support monthly and quarterly reporting requirements.
• Maintain documentation and compliance records.
• Assist with onboarding and process improvements.

Skills

High-volume invoice processing

Accounts payable

Analytical skills

Tools

SAP

Maximo

Novus

Excel

Job description

Project administrator supporting high-volume invoice processing and work order validation.

We think outside the box by redefining recruitment.

Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.

Synergie Australia is seeking an experienced Project Administrator for our valued client Ventia, based in Cremorne, VIC

The important parts:

• Pay:$40 per hour + Super
• Hours:5 October 2026 to 5 April 2027, with potential extension based on project requirements
• Location: Cremorne, VIC (10-minute walk from Richmond Station)
• Work Model: Hybrid after the initial two-week induction period
• Work Rights: Australian Citizen, Permanent Resident, or visa holder with more than 2 years remaining work rights

What you will be required to do:

You will play a key role supporting high-volume invoice validation and work order processing within a fast-paced telecommunications and infrastructure environment.

• Validate and process 60-100+ work orders and invoices daily
• Review supporting documentation including work orders, timesheets, delivery records and site evidence
• Investigate and resolve invoice discrepancies and billing queries
• Reconcile subcontractor statements and maintain accurate invoice tracking
• Liaise with technicians, finance teams, commercial teams and subcontractors
• Support monthly and quarterly reporting requirements
• Maintain accurate documentation and compliance records
• Assist with process improvements and onboarding support for new team members

To be successful in the role you will:

• Have previous experience in high-volume invoice processing, accounts payable or project administration
• Demonstrate exceptional attention to detail and accuracy
• Possess strong analytical and problem-solving skills
• Be confident reviewing technical documentation and supporting evidence
• Have experience resolving stakeholder or contractor queries professionally
• Possess intermediate to advanced Microsoft Excel skills including Pivot Tables, XLOOKUPs and formulas
• Be proficient using Outlook, Word and Microsoft Teams
• Have experience using ERP systems such as SAP, Maximo, Novus or similar
• Experience within Telecommunications, Utilities, Civil Construction or Infrastructure environments will be highly regarded

What’s on offer for you:

• Opportunity to work with a leading infrastructure services provider
• Hybrid working arrangement after training
• Supportive and collaborative team environment
• Valuable experience within a major telecommunications project
• Potential contract extension based on project requirements

Synergie Australia delivers a full 360 recruitment solution, consisting oftemporaryandpermanent recruitment services, and more.Safetyis of the highest priority, and Synergie Australia prides itself on fostering a culture that champions guidance and care in the workforce.Beyond recruitment, Synergie Australia is motivated to improve everyday standards within the working landscape so people can thrive today, and in the future. This approach delivers real change to communities by improving workplaces, local economies, inequalities, and changes to the climate. If you aspire for better, let’swork together.