Project Administrator

Synergie Australia; City of Melbourne; Hybrid; AUD 47,000 - 63,000; Full time

Job summary

Synergie Australia is seeking an experienced Project Administrator to support our client Ventia in Cremorne, VIC. The role covers high-volume invoice validation and work order processing in a fast-paced telecoms and infrastructure environment. Hybrid work after an initial induction period.

The contract runs from 5 October 2026 to 5 April 2027, with potential extension. The position offers $40 per hour plus Super and requires Australian work rights.

Qualifications

• Experience in high-volume invoice processing, accounts payable or project administration.
• Attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Comfort with reviewing technical documentation and supporting evidence.
• Experience resolving stakeholder or contractor queries professionally.
• Excel skills including Pivot Tables, XLOOKUPs and formulas.
• Proficient with Outlook, Word and Microsoft Teams.
• Experience using ERP systems such as SAP, Maximo, Novus or similar.
• Experience in Telecommunications, Utilities, Civil Construction or Infrastructure environments is valued.

Responsibilities

• Validate and process 60-100+ work orders and invoices daily.
• Review supporting documentation including work orders, timesheets, delivery records and site evidence.
• Investigate and resolve invoice discrepancies and billing queries.
• Reconcile subcontractor statements and maintain accurate invoice tracking.
• Liaise with technicians, finance teams, commercial teams and subcontractors.
• Support monthly and quarterly reporting requirements.
• Maintain accurate documentation and compliance records.
• Assist with process improvements and onboarding support for new team members.

Skills

Invoice processing

Accounts payable

Analytical skills

Excel

ERP systems

Tools

SAP

Maximo

Novus

Job description

We think outside the box by redefining recruitment.

Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.

Synergie Australia is seeking an experienced Project Administrator for our valued client Ventia, based in Cremorne, VIC

The important parts:

• Pay:$40 per hour + Super
• Hours:5 October 2026 to 5 April 2027, with potential extension based on project requirements
• Location:Cremorne, VIC (10-minute walk from Richmond Station)
• Work Model:Hybrid after the initial two-week induction period
• Work Rights: Australian Citizen, Permanent Resident, or visa holder with more than 2 years remaining work rights

What you will be required to do:

You will play a key role supporting high-volume invoice validation and work order processing within a fast-paced telecommunications and infrastructure environment.

• Validate and process 60-100+ work orders and invoices daily
• Review supporting documentation including work orders, timesheets, delivery records and site evidence
• Investigate and resolve invoice discrepancies and billing queries
• Reconcile subcontractor statements and maintain accurate invoice tracking
• Liaise with technicians, finance teams, commercial teams and subcontractors
• Support monthly and quarterly reporting requirements
• Maintain accurate documentation and compliance records
• Assist with process improvements and onboarding support for new team members

To be successful in the role you will:

• Have previous experience in high-volume invoice processing, accounts payable or project administration
• Demonstrate exceptional attention to detail and accuracy
• Possess strong analytical and problem-solving skills
• Be confident reviewing technical documentation and supporting evidence
• Have experience resolving stakeholder or contractor queries professionally
• Possess intermediate to advanced Microsoft Excel skills including Pivot Tables, XLOOKUPs and formulas
• Be proficient using Outlook, Word and Microsoft Teams
• Have experience using ERP systems such as SAP, Maximo, Novus or similar
• Experience within Telecommunications, Utilities, Civil Construction or Infrastructure environments will be highly regarded

What’s on offer for you:

• Opportunity to work with a leading infrastructure services provider
• Hybrid working arrangement after training
• Supportive and collaborative team environment
• Valuable experience within a major telecommunications project
• Potential contract extension based on project requirements