Invoice Administrator

Precise Air; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Precise Air is seeking an organised Invoice Administrator to support our service operations team in Melbourne. The role involves ensuring jobs are invoiced accurately, scheduled, and maintained within the system, from setup to invoicing and reporting.

You will collaborate with Service, Operations, and Finance to ensure smooth delivery and data integrity, handling invoicing, contract setup, asset records, and related admin tasks in a hands-on environment.

Qualifications

• Strong admin and coordination experience, service-based business preferred.
• High attention to detail is critical in this role.
• Ability to manage multiple tasks and meet deadlines.
• Confident communication with internal and external stakeholders.
• Proficient in Excel and MS Office.
• Ability to work independently and as part of a team.

Responsibilities

• Daily invoicing of completed service jobs (labour & materials).
• Coordinating service jobs with technicians and Team Leaders.
• Scheduling planned maintenance (PPM) activities with clients.
• Setting up contracts, sites, and assets in Pronto.
• Maintaining service database and job records.
• Raising purchase orders and updating job information.
• Entering service calls and creating new jobs.
• Preparing reports and supporting exception tracking.
• Supporting timesheet entry and general admin tasks.
• Liaising with Accounts Receivable on remittances.

Skills

Admin & coordination

Attention to detail

Multitasking

Communication

Excel & MS Office

Teamwork / independence

Tools

Pronto

Uptick

Corrigo

Job description

We are looking for an organised and detail-focused Invoice Administrator to support our service operations team.

This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.

You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.

About the Role

We are looking for an organised and detail-focused Invoice Administrator to support our service operations team.

This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.

You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.

What You'll Be Doing

• Daily invoicing of completed service jobs (labour & materials)
• Coordinating service jobs with technicians and Team Leaders
• Scheduling planned maintenance (PPM) activities with clients
• Setting up contracts, sites, and assets in Pronto
• Maintaining service database and job records
• Raising purchase orders and updating job information
• Entering service calls and creating new jobs
• Preparing reports and supporting exception tracking
• Supporting timesheet entry and general admin tasks
• Liaising with Accounts Receivable on remittances

What You Bring

• Strong admin and coordination experience (service-based business preferred)
• High attention to detail asaccuracy is critical in this role
• Ability to manage multiple tasks and meet deadlines
• Confident communication skills (internal & external stakeholders)
• Intermediate Excel and MS Office skills
• Ability to work both independently and as part of a team

Nice to Have

• Experience with systems like Pronto, Uptick, Corrigo
• Background in service, maintenance, or trades environment

Why Join Precise?

At Precise, we create safer, smarter, and more sustainable environmentsand it all starts with our people.

We've been recognised as a Great Place to Work® for the past two years, with a culture built on trust, support, and real career opportunities.

Founded in Sydney in 2002, we now have 500+ technicians, engineers, and service professionals supporting 700,000+ assets across 18,000+ properties nationwide. Backed by GENERAL Industries (formerly Fujitsu General Limited), we're continuing to grow rapidly across Australia.

This means stable work, diverse projects, and real career pathways, not just another job.

Additional Information

You may be required to complete audiometric testing within your first 3 months to establish a baseline (fully covered by the company). This does not impact hiring decisions or employment terms.

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