Project Administrator

Egis Group; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Certus Digital, a premier digital transformation and enterprise asset management consultancy, is seeking a proactive Project Administrator to join the PMO team across Australia and New Zealand.

You will provide full project administration support to Project Managers, manage invoicing and timesheet monitoring, maintain CRM records, and assist with resource planning and reporting to keep projects on track.

Qualifications

• Relevant work rights to live and work full-time in Australia or New Zealand.
• Previous experience in a similar role supporting projects within professional services or consultancy.
• Exposure to project management methodologies.
• Sound IT skills with working knowledge, advanced skills with Microsoft Office Suite
• Ability to work autonomously.
• Excellent communication skills (both written and verbal).
• Strong organisational, prioritisation and time management skills.
• Sound Commercial Acumen

Responsibilities

• Provide project administration support to Project Managers to ensure efficient and effective project control and management.
• Provide support to Project Managers with invoicing and debtor follow up, timesheet monitoring to ensure timely completion, expense claims against billable projects and other support duties as appropriate.
• Populate and maintain Customer Relationship Management (CRM) throughout the project lifecycle.
• Ensure go/no-go, signed proposals and contracts, purchase orders and variations are executed and recorded on project files.
• Support resource planning, ensuring accurate data is maintained across all projects within Project Admin Portfolio.
• Prepare reports and record minutes relating to project progress reviews, activities and deliverables through CRM and other relevant systems
• Provide general administrative support, as required

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Autonomy

Problem solving

Tools

Microsoft Office Suite

CRM tools

Invoicing software

Job description

Certus Digital is a leading digital transformation and enterprise asset management consultancy serving organizations across Australia and New Zealand. Founded in 2003, the company specializes in helping asset-intensive industries leverage technology to improve operational efficiency, data-driven decision-making, and business performance.

As a premier IBM partner and now part of the Egis Group, Certus Digital delivers expertise in enterprise asset management, information management, business analytics, cloud solutions, and digital business strategy. With deep experience across sectors including utilities, transport, healthcare, government, communications, banking, and insurance, Certus Digital enables organizations to modernize operations, optimize assets, and accelerate their digital transformation journeys

We are seeking a proactive Project Administrator to join our team, supporting the day-to-day operations and projects across Australia and New Zealand. As a part of the PMO team, you will work directly with project managements to provide full project administration support and support resource planning.

Your main duties will include:

• Provide comprehensive project support services to Project Managers to ensure efficient and effective project control and management.
• Provide support to Project Managers with invoicing and debtor follow up, timesheet monitoring to ensure timely completion, expense claims against billable projects and other support duties as appropriate.
• Populate and maintain Customer Relationship Management (CRM) throughout the project lifecycle.
• Ensure go/no-go, signed proposals and contracts, purchase orders and variations are executed and recorded on project files.
• Support resource planning, ensuring accurate data is maintained across all projects within Project Admin Portfolio.
• Prepare reports and record minutes relating to project progress reviews, activities and deliverables through CRM and other relevant systems
• Provide general administrative support, as required

To be successful in this opportunity, you will have demonstrated experience in a similar role supporting technical digital projects. In addition, you will also have:

• Relevant work rights to live and work full-time in Australia or New Zealand.
• Previous experience in a similar role, with demonstrated experience supporting projects within professional services or consultancy ideally.
• Exposure to project management methodologies.
• Sound IT skills with working knowledge, advanced skills with Microsoft Office Suite
• Ability to work autonomously.
• Exceptional attention to detail.
• Excellent communication skills (both written and verbal).
• Strong organisational, prioritisation and time management skills.
• Sound Commercial Acumen

We are open to considering this role on a full-time, part-time or job-share basis. Please let us know of your flexibility requirements.

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. If you are looking for a new challenge, want to participate growth of a successful business and join a passionate and entrepreneurial team,