Project Administrator

Anaman Pty Ltd; Brisbane; Hybrid; AUD 65,000 - 85,000; Full time

Job summary

Anaman Pty Ltd in Brisbane and Milton is seeking a highly organized Project Administrator to support project managers and site teams, ensuring smooth operation of documentation and records.

You will coordinate with stakeholders, manage records, assist with invoices and purchasing, and help prepare reports and presentations, contributing to on-time project delivery.

Qualifications

• Experience as Project Administrator or Site Administrator or similar.
• Strong organisation and time management.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Advanced Microsoft Office skills including Outlook, Word and Excel.
• Ability to manage competing priorities and meet deadlines.
• Strong stakeholder communication and coordination skills.

Responsibilities

• Provide day-to-day administrative support to project managers and site teams
• Prepare, maintain and distribute project documentation and correspondence
• Manage project records, registers, filing systems and document control
• Assist with purchase orders, invoices and project-related administration
• Coordinate meetings, site documentation and project updates
• Liaise with internal teams, suppliers, subcontractors and site stakeholders
• Assist with reporting, data entry and tracking project information
• Maintain accurate and up-to-date project records and systems
• Provide additional project and site administration support as required
• Develop and maintain project documentation, including project plans, schedules, and status reports.
• Support the project team in preparing project presentations and reports.

Skills

Organisation & time management

Written & verbal communication

Attention to detail

Stakeholder coordination

Project administration experience

MS Office Suite

Education

Bachelor's degree in Construction Management

Tools

MS Office Suite (Outlook, Word, Excel)

Job description

Anaman sets the standard in remote workforce solutions. We design, build, and operate outstanding facilities that are functional, comfortable and fit for purpose. From high-performance infrastructure to a people-first mindset, we create environments where teams can thrive, wherever they are.

Due to continued growth, we are seeking an organised and detailed Project Administrator to join our growing Brisbane and Milton based team. As the Project Administrator, you will play a crucial role in ensuring the successful execution of projects, coordinating with various stakeholders and maintaining efficient and effective project workflows. This role would ideally suit someone recently completed or close to completing a degree in Construction Management or similar.

About the role

• Provide day-to-day administrative support to project managers and site teams
• Prepare, maintain and distribute project documentation and correspondence
• Manage project records, registers, filing systems and document control
• Assist with purchase orders, invoices and project-related administration
• Coordinate meetings, site documentation and project updates
• Liaise with internal teams, suppliers, subcontractors and site stakeholders
• Assist with reporting, data entry and tracking project information
• Maintain accurate and up-to-date project records and systems
• Provide additional project and site administration support as required
• Develop and maintain project documentation, including project plans, schedules, and status reports.
• Support the project team in preparing project presentations and reports.

About you

• Previous experience as a Project Administrator, Site Administrator or similar essential
• Strong organisation and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Advanced Microsoft Office skills, including Outlook, Word and Excel
• Ability to manage competing priorities and work to project deadlines
• Strong stakeholder communication and coordination skills

What we offer?

The successful candidate will join a business that is committed to building our operations and developing a professional and proficient team who are committed to leading the way in our industry. Anaman are genuinely dedicated to our employee’s wellbeing and offer competitive salary packages and exciting employee benefits to enhance the employment experience.