Project Administration Specialist

01 Flinders University; Adelaide; On-site; AUD 76,000 - 82,000; Full time

Benefits offered by this job

17% Superannuation

Flexible working arrangements

Professional development

On-campus health care

Gym and childcare facilities

Job summary

Flinders University in Bedford Park (Kaurna Country) is seeking a highly organised Administrative Assistant to support the CareSearch Group, providing administrative help for palliAGED (CSpA) and CSPP projects, including meetings, travel, invoicing, reporting and documentation.

The role requires a diploma-level qualification, strong MS Office skills (especially Excel), and the ability to liaise with diverse stakeholders while maintaining project databases and records.

Qualifications

• Completion of a diploma-level qualification with relevant work experience, or an equivalent combination of relevant experience, education and training.
• Ability to manage mailbox, calendar, and general handling of telephone queries.
• Computer and keyboard skills with extensive experience in using the full range of Microsoft Office Suite including Excel.
• Knowledge and experience of Basware, Spendvision and Technology One financial systems (Desirable).

Responsibilities

• Provide administrative support, organise meetings and travel arrangements, invoicing, reporting and project documentation for CareSearch Group, including palliAGED (CSpA) and CSPP projects.
• Maintain program databases, manage documentation and contribute to promotional and operational resources.
• Process and reconcile accounts for payment for the CSpA and CSPP projects in line with university procedures.
• Assist with packaging online project orders and follow up documentation for record keeping.
• Liaise with internal and external stakeholders including project partners, consortium members, consumers, carers, clinicians and aged care providers.

Skills

Organisational skills

Written & verbal communication

Interpersonal skills

Stakeholder engagement

Problem solving

Time management

Education

Diploma-level qualification

Tools

MS Office

Excel

Basware

Spendvision

Technology One

Job description

Flinders University in Bedford Park (Kaurna Country) is seeking a highly organised Administrative Assistant to support the CareSearch Group, providing administrative help for palliAGED (CSpA) and CSPP projects, including meetings, travel, invoicing, reporting and documentation.

The role requires a diploma-level qualification, strong MS Office skills (especially Excel), and the ability to liaise with diverse stakeholders while maintaining project databases and records.