Administration Assistant (CareSearch Group)

01 Flinders University; Adelaide; On-site; AUD 76,000 - 82,000; Full time

Benefits offered by this job

17% Superannuation

Flexible working arrangements

Professional development

On-campus health care

Gym and childcare facilities

Job summary

Flinders University in Bedford Park (Kaurna Country) is seeking a highly organised Administrative Assistant to support the CareSearch Group, providing administrative help for palliAGED (CSpA) and CSPP projects, including meetings, travel, invoicing, reporting and documentation.

The role requires a diploma-level qualification, strong MS Office skills (especially Excel), and the ability to liaise with diverse stakeholders while maintaining project databases and records.

Qualifications

• Completion of a diploma-level qualification with relevant work experience, or an equivalent combination of relevant experience, education and training.
• Ability to manage mailbox, calendar, and general handling of telephone queries.
• Computer and keyboard skills with extensive experience in using the full range of Microsoft Office Suite including Excel.
• Knowledge and experience of Basware, Spendvision and Technology One financial systems (Desirable).

Responsibilities

• Provide administrative support, organise meetings and travel arrangements, invoicing, reporting and project documentation for CareSearch Group, including palliAGED (CSpA) and CSPP projects.
• Maintain program databases, manage documentation and contribute to promotional and operational resources.
• Process and reconcile accounts for payment for the CSpA and CSPP projects in line with university procedures.
• Assist with packaging online project orders and follow up documentation for record keeping.
• Liaise with internal and external stakeholders including project partners, consortium members, consumers, carers, clinicians and aged care providers.

Skills

Organisational skills

Written & verbal communication

Interpersonal skills

Stakeholder engagement

Problem solving

Time management

Education

Diploma-level qualification

Tools

MS Office

Excel

Basware

Spendvision

Technology One

Job description

Position Details Full-Time | Fixed term until 30 June 2030 Higher Education Officer Level 4| $76,140 - $82,119 p.a. Location: Bedford Park / Kaurna Country View

About the Role

Reporting to the Project Manager (CareSearch Group), the Administrative Assistant will be responsible for providing administrative support, functions and processes to the CareSearch including palliAGED (CSpA) and CareSearch Partner Projects (CSPP). This includes organising meetings, workshops, travel arrangements, invoicing, reporting and project documentation.

The role is also responsible for: Maintain program databases, manage documentation and contribute to the development of promotional and operational resources. Processing and reconciling accounts for payment for the CSpA and CSPP projects in accordance with established Flinders University procedures. Assisting with packaging online project orders and follow up documentation for record keeping. Liaising professionally with internal and external stakeholders, including project partners, consortium members, consumers, carers, clinicians and aged care providers.

Please refer to the attached position description, for a comprehensive list of roles and responsibilities.

About You

You are a highly organised and proactive professional with excellent written and verbal communication skills and strong interpersonal abilities. You build positive relationships and communicate confidently with a diverse range of internal and external stakeholders. You bring strong organisational and administrative skills, with the ability to work collaboratively, manage competing priorities, solve problems and meet deadlines in a complex and fast-paced environment.

You will also demonstrate:

• Completion of a diploma-level qualification with relevant work experience, or an equivalent combination of relevant experience, education and training.
• Ability to manage mailbox, calendar, and general handling of telephone queries.
• Computer and keyboard skills with extensive experience in using the full range of Microsoft Office Suite including Excel.
• Knowledge and experience of Basware, Spendvision and Technology One financial systems (Desirable).

College of Health and Enablement At the College of Health and Enablement, we aim to be an innovator in contemporary education producing a safer and more resilient health and social care workforce. Our mission is to improve lives and empower communities, enabling better health and caring in the world through an exceptional student learning experience. At the College, our research mission is about co‑creating new knowledge which promotes wellbeing, and better care and support, to individuals and communities across the lifespan. We work proactively with industry partners and professional bodies leading to more employable and innovative graduates.

Life at Flinders They say know your place. We say you've found it right here. Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and changemakers who challenge convention, and each other, to shape what comes next. Rising to a challenge is nothing new for Flinders. During our first 60 years, we’ve navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we’ve continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

17% Superannuation + salary packaging options Flexible working arrangements Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing program Wide range of professional development activities and services, including exclusive staff study offers We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.

Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).

Recognised as a Veteran Employer of Choice Our Commitment to Reconciliation and Indigenous Employment Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. Please see here for our Reconciliation Action Plan Please see here for our Indigenous Workforce Strategy.

Prescribed Conditions for Employment Appointment to this role is conditional on the completion of required pre-employment checks and declarations, each of which must be satisfactory to the University. These include: Flinders University will require a current completed Nationally Coordinated Criminal History Check and Gender Based Violence Declaration which is satisfactory to the University. The contract of Employment is conditional upon the receipt of these completed compliance checks. A disclosable outcome will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role. SA: Staff working in a health care setting are strongly recommended to be fully vaccinated against COVID-19 in line with the SA Health policy.

Flinders University is committed to providing an environment where staff with disability are valued, supported and encouraged to participate fully and independently in the life of the University.

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless. Flinders University is a globally focused, locally engaged institution with a reputation for excellence in teaching, learning and research. Students are at the heart of Flinders – we’re focused on supporting their exceptional learning experience and equipping them with the skills to succeed in life beyond study. Our touchstone is that university life is enjoyable and enriching for all students, and our campuses are energising places for our staff.