Administration Assistant (CareSearch Group)

flinders; Adelaide; On-site; AUD 76,000 - 82,000; Full time

Benefits offered by this job

17% Superannuation + salary packaging

Flexible working arrangements

Staff study offers

Job summary

Flinders University seeks an Administrative Assistant to provide comprehensive support for CareSearch Group projects (CSpA and CSPP) in a fixed-term full-time capacity. Location is Bedford Park, Kaurna Country, Adelaide.

Responsibilities include meetings, travel, invoicing, reporting and documentation, with strong liaison across diverse stakeholders. The role requires a diploma-level qualification and strong organisational, communication, and problem-solving skills to operate in a fast-paced

Qualifications

• Completion of a diploma-level qualification with relevant work experience.
• Ability to manage mailbox, calendar, and general handling of telephone queries.
• Computer and keyboard skills with extensive experience in using the full range of Microsoft Office Suite including Excel.
• Knowledge and experience of Basware, Spendvision and Technology One financial systems (Desirable).

Responsibilities

• Maintain program databases, manage documentation and contribute to the development of promotional and operational resources.
• Processing and reconciling accounts for payment for the CSpA and CSPP projects in accordance with established Flinders University procedures.
• Assisting with packaging online project orders and follow up documentation for record keeping.
• Liaising professionally with internal and external stakeholders, including project partners, consortium members, consumers, carers, clinicians and aged care providers.

Skills

Microsoft Office Suite

Excel

Communication

Interpersonal Skills

Time Management

Education

Diploma-level qualification

Tools

Basware

Spendvision

Technology One

Job description

Position Details

Full-Time | Fixed term until 30 June 2030

Higher Education Officer Level 4 | $76,140 - $82,119 p.a.

Location: Bedford Park / Kaurna Country

View Position Description

About the Role

Reporting to the Project Manager (CareSearch Group), the Administrative Assistant will be responsible for providing administrative support, functions and processes to the CareSearch including palliAGED (CSpA) and CareSearch Partner Projects (CSPP). This includes organising meetings, workshops, travel arrangements, invoicing, reporting and project documentation.

The role is also responsible for:

• Maintain program databases, manage documentation and contribute to the development of promotional and operational resources.
• Processing and reconciling accounts for payment for the CSpA and CSPP projects in accordance with established Flinders University procedures.
• Assisting with packaging online project orders and follow up documentation for record keeping.
• Liaising professionally with internal and external stakeholders, including project partners, consortium members, consumers, carers, clinicians and aged care providers.

Please refer to the attached position description, for a comprehensive list of roles and responsibilities.

About You

You are a highly organised and proactive professional with excellent written and verbal communication skills and strong interpersonal abilities. You build positive relationships and communicate confidently with a diverse range of internal and external stakeholders.

You bring strong organisational and administrative skills, with the ability to work collaboratively, manage competing priorities, solve problems and meet deadlines in a complex and fast-paced environment.

You will also demonstrate:

• Completion of a diploma-level qualification with relevant work experience, or an equivalent combination of relevant experience, education and training.
• Ability to manage mailbox, calendar, and general handling of telephone queries.
• Computer and keyboard skills with extensive experience in using the full range of Microsoft Office Suite including Excel.
• Knowledge and experience of Basware, Spendvision and Technology One financial systems (Desirable).

College of Health and Enablement

At the College of Health and Enablement, we aim to be an innovator in contemporary education producing a safer and more resilient health and social care workforce. Our mission is to improve lives and empower communities, enabling better health and caring in the world through an exceptional student learning experience. At the College, our research mission is about co-creating new knowledge which promotes wellbeing, and better care and support, to individuals and communities across the lifespan. We work proactively with industry partners and professional bodies leading to more employable and innovative graduates.

Life at Flinders

They say know your place. We say you've found it right here.

Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and changemakers who challenge convention, and each other, to shape what comes next.

Rising to a challenge is nothing new for Flinders. During our first 60 years, we've navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we've continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them.

So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing program
• Wide range of professional development activities and services, including exclusive staff study offers
• We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.
• Vibrant campus life and amenities including on campus health care services , gym and childcare centre (Bedford Park, South Australia).

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We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage appl