Project & Administration Coordinator - Melbourne

Elite Trades Australia; Melbourne; On-site; AUD 75,000 - 80,000; Full time

Benefits offered by this job

On-site role Laverton North

Superannuation

Training on job management software

Job summary

Elite Trades Australia is seeking a organised Project & Administration Coordinator to join our Laverton North office. You’ll be the link between customers, tradespeople and the office team, handling bookings, enquiries and tracking work orders to keep projects on time.

You’ll bring 2–3+ years in administration or scheduling, excellent communication, and a hands-on approach to busy days. Training on ServiceM8, HubSpot and other systems will help you hit the ground running.

Qualifications

• 2–3+ years’ experience in administration, scheduling or project coordination.
• Experience in trades, construction or a service business is highly desired.
• Strong communication and organisation with attention to detail.
• Comfortable with computers and quick to learn new systems.

Responsibilities

• Answer calls and emails promptly and professionally.
• Schedule and confirm jobs with customers and tradespeople.
• Track job progress and flag delays or scope changes early.
• Prepare job status reports for management.

Skills

Administration

Scheduling

Project coordination

Communication

Tools

ServiceM8

HubSpot

Dataforce

Ideagen

Job description

Elite Trades Australia is seeking a organised Project & Administration Coordinator to join our Laverton North office. You’ll be the link between customers, tradespeople and the office team, handling bookings, enquiries and tracking work orders to keep projects on time.

You’ll bring 2–3+ years in administration or scheduling, excellent communication, and a hands-on approach to busy days. Training on ServiceM8, HubSpot and other systems will help you hit the ground running.