Project Coordinator – Transport Ops & Stakeholder Liaison

Launch Recruitment - IT Recruiting; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Launch Recruitment - IT Recruiting in Melbourne is seeking an experienced administrative coordinator to support a national transport operations program. You will manage diaries, coordinate meetings, take minutes, and prepare key documentation to keep projects on track.

You will maintain records, support stakeholder communications, and handle logistics to ensure smooth day-to-day operations and timely reporting. Strong attention to detail and clear written/verbal communication are essential.

Qualifications

• Previous experience in an administrative, office support, or team coordination role.
• Strong diary management and meeting coordination skills, including scheduling appointments and managing competing priorities.
• High attention to detail and accuracy when preparing documentation, maintaining records, and managing administrative processes.
• Strong written and verbal communication skills, with the ability to build effective relationships with internal and external stakeholders.

Responsibilities

• Managed complex diary scheduling, coordinating meetings, appointments and events while balancing competing priorities.
• Conducted minute-taking during meetings, documenting key discussions, decisions and action items, and distributing meeting minutes to stakeholders.
• Prepared, formatted and distributed correspondence, reports, presentations, and other business documentation.
• Maintained accurate records, databases, filing systems, and company documentation to ensure information was current and easily accessible.
• Provided administrative support to internal teams and stakeholders, managing enquiries, coordinating logistics, and supporting day-to-day business operations.

Skills

Diary management

Meeting coordination

Minute-taking

Documentation

Stakeholder communication

Job description

Launch Recruitment - IT Recruiting in Melbourne is seeking an experienced administrative coordinator to support a national transport operations program. You will manage diaries, coordinate meetings, take minutes, and prepare key documentation to keep projects on track.

You will maintain records, support stakeholder communications, and handle logistics to ensure smooth day-to-day operations and timely reporting. Strong attention to detail and clear written/verbal communication are essential.