Project Admin (Retail Fit Out)

HR Staff n' Stuff; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Training and progression to PM/ESTIMAP

Permanent long-term position

Fantastic culture

Job summary

HR Staff n' Stuff is a Melbourne-based shopfitting and construction company with over 50 years of experience. We’re seeking a superstar admin person to support two Project Managers with all ongoing administration tasks, documentation, and coordination across projects.

You will maintain records, process orders and invoices, coordinate permits and site compliance, arrange travel, and provide proactive admin support to the PMs. A pathway to Project Manager or Estimator can develop over time.

Qualifications

• Experience in projects administration or contracts administration.
• Understanding of construction/fit-out industry.
• Proficient with Microsoft Office; exposure to MS Project preferred.
• Ability to read drawings and architectural plans.

Responsibilities

• Maintain accurate project records, docs and filing systems.
• Distribute project docs to stakeholders.
• Process purchase orders, invoices, claims and variations.
• Coordinate permits, inductions, site certificates and compliance.
• Arrange material orders, site deliveries and project logistics.
• Maintain contractor, supplier and subcontractor records/databases.
• Organise travel, accommodation and onboarding.
• Provide admin support to project managers.

Skills

Microsoft Office

Time management

Attention to detail

Proactive problem solving

Reading drawings/architectural plans

Tools

Microsoft Project

Job description

We’re a nationally recognised shopfitting and construction company, family owned and operated and proudly based in Melbourne’s South Eastern Suburbs.

With over 50 years of success under our belt, we specialise in commercial shopfitting, construction contracts, renovations and cabinet making, delivering projects right across Australia.

Thanks to our long term preferred supplier agreements with many of Australia’s leading businesses, we’re booked solid and we’re looking for an superstar admin person to support two of our Project Managers with all the things!

About Us

We’re a nationally recognised shopfitting and construction company, family owned and operated and proudly based in Melbourne’s South Eastern Suburbs.

With over 50 years of success under our belt, we specialise in commercial shopfitting, construction contracts, renovations and cabinet making, delivering projects right across Australia.

Thanks to our long term preferred supplier agreements with many of Australia’s leading businesses, we’re booked solid and we’re looking for an superstar admin person to support two of our Project Managers with all the things!

About the role

Our contracts/projects administrator is pivotal in the success of all of our projects.

On the daily you will:

• Maintain accurate project records, documentation and filing systems.
• Distribute project correspondence and documentation to relevant stakeholders.
• Process purchase orders, invoices, claims and variations in a timely manner.
• Coordinate permits, inductions, certificates and site compliance requirements.
• Arrange material orders, site deliveries and general project logistics.
• Maintain contractor, supplier and subcontractor records and databases.
• Organise travel, accommodation, onboarding and other personnel requirements.
• Provide administrative and customer service support to project managers

What we offer:

• Fantastic culture that is fun and friendly
• Dynamic, fast paced work enviornment with lots of challenges and time sensitive matters to keep life interesting

• Training in all aspects of projects admin, and opportunity to progress down several different career pathways: this role can be a pathway to becoming a Project Manager or Estimator over time if desired!
• Secure, permanent, long-term position in a highly respected business
• Ability to make a positive impact on our team and our clients
• Generous salary

About you:

• Experience in projects administration, contracts administration or similiar
• Demonstrated understanding of construction / fit out industry
• Microsoft Office mandatory / exposure to Microsoft projects ideal
• The ability to read and understand drawings and architectural plans is a definite benefit
• Excellent general administration, time management, prioritising, and attention to detail skills
• You're proactive, enjoy finding solutions, take initiative and bring a positive attitude that contributes to a great team culture

Please note that only shortlisted applicants will be contacted and we thank you in advance for your time and interest in working with us.