Project Admin Specialist — Reports, Docs & Compliance

WorleyParsons; Geelong; On-site; AUD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive remuneration

Employee benefits

Career development opportunities

Job summary

Worley in Geelong, Australia is seeking an Administrative Assistant to support our Projects Team. This role provides administrative, reporting, mobilisation and document-control support to help ensure projects are delivered safely, efficiently and in compliance with company requirements.

You'll handle day-to-day administrative tasks, coordinate mobilisation activities, support HSE and compliance, and prepare project reports, dashboards and records.

Qualifications

• Strong organisational, planning and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong stakeholder communication and follow-up skills.

Responsibilities

• Provide day-to-day administrative support to project teams, including project setup, close-out, archiving, reporting and team communications.
• Coordinate personnel mobilisation and demobilisation activities, including onboarding, site access, inductions, systems access, resource tracking and new starter communications.
• Support health, safety and compliance activities through monitoring safety actions, MOC registers, training compliance, incident reporting and safety meetings.
• Prepare and maintain project reports, KPIs, schedules, resource forecasts, dashboards, databases, pivot tables and performance data.
• Assist with document control, technical records management, drawing transfers, filing, metadata administration and record retention.
• Coordinate project meetings, preparing agendas, issuing invitations, tracking actions and maintaining action registers.
• Support team engagement initiatives, project updates, internal communications and milestone recognition activities.

Skills

Organisational skills

Time management

Stakeholder communication

Proactive approach

Tools

Pivot tables

Databases

Excel

Job description

Worley in Geelong, Australia is seeking an Administrative Assistant to support our Projects Team. This role provides administrative, reporting, mobilisation and document-control support to help ensure projects are delivered safely, efficiently and in compliance with company requirements.

You'll handle day-to-day administrative tasks, coordinate mobilisation activities, support HSE and compliance, and prepare project reports, dashboards and records.