Account Administrator

Schweitzer Engineering Laboratories; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Schweitzer Engineering Laboratories in Melbourne, Australia, seeks an Account Administrator to support project teams with administrative tasks, create and manage project records, and oversee documentation for validation and traceability.

You will coordinate procurement and logistics, assist with invoicing, and maintain customer portals and communications. Strong MS Office skills, 2–3 years of related experience, and meticulous attention to detail are essential.

Qualifications

• High school diploma required or equivalent.
• 2–3 years of experience in project management support, admin, or related role.
• Knowledge of project management support skills, procurement, and document control.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and take initiative.
• Background check results must be satisfactory to SEL.

Responsibilities

• Support project teams and different departments with administrative activities.
• Create new projects and records, ensuring inputs for validation, planning, billing terms, and customer portal administration.
• Maintain document control of projects and ensure inputs/outputs are saved and traceable.
• Support project communications, correspondences, and information flow; submit deliverables and track stakeholder responses.
• Manage procurement and logistics activities: vendor setup, purchase requisitions, order processing, inventory traceability, shipment coordination, and delivery documentation.
• Assist with invoice preparation and invoicing activities as needed.
• Follow SEL Values and World Class Manufacturing Principles.
• Understand. Create. Simplify.
• Other duties as assigned.

Skills

Project support

Procurement knowledge

Document control

Microsoft Office

Communication skills

Organization

Multi-priority management

Background check OK

Education

High School Diploma

Bachelor's degree

Tools

Deltek Vantagepoint

ERP software

Microsoft Outlook

Microsoft Teams

Job description

SEL invents, designs, and builds digital products and systems that protect power grids around the world. This technology prevents blackouts and enables customers to improve power system reliability and safety at a reduced cost. A 100 percent employee-owned company headquartered in Pullman, Washington, SEL has manufactured products in the United States since 1984 and now serves customers worldwide.

Our mission is simple: to make electric power safer, more reliable, and more economical.

About SEL

SEL invents, designs, and builds digital products and systems that protect power grids around the world. This technology prevents blackouts and enables customers to improve power system reliability and safety at a reduced cost. A 100 percent employee-owned company headquartered in Pullman, Washington, SEL has manufactured products in the United States since 1984 and now serves customers worldwide.

Our mission is simple: to make electric power safer, more reliable, and more economical.

About the Role - Account Administrator

Key Responsibilities

• Support project teams and different departments with administrative activities.

• Create new projects and records, ensuring the necessary inputs for validation, setting up planning, billing terms, and customer portal administration for different requirements.

• Maintain document control of projects, records any documentation provided by project teams, and ensure all inputs and outputs are saved and traceable.

• Support project communications, correspondences, and information flow; submit deliverables, maintain project records and registers, and track stakeholder responses.

• Manage procurement and logistics activities, including vendor setup, purchase requisitions, order processing, inventory traceability, shipment coordination, and delivery documentation.

• Support with invoice preparation, submittal through customer portals, and additional invoicing activities as needed.

• Follow and apply SEL Values, Principles of Operations, and World Class Manufacturing Principles.

• Understand. Create. Simplify.

• Other duties as assigned.

Required Qualifications / Skills

• High School Diploma.

• 2-3 years of experience in a project management support, Admin, or related role.

• Knowledge of project management support skills, related terminology, procurement, and document control.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Written and verbal communication skills.

• Strong organizational skills and attention to detail.

• Strong initiative and ability to manage multiple priorities.

• Background check results are satisfactory to SEL.

Preferred Qualifications / Skills

• Bachelor's degree in Business, Project Management, Administration, or a related field.

• Experience with Deltek Vantagepoint, or other project management and ERP software.

• Experience working in a professional office environment.

• Proficiency in Microsoft Office Suite (Outlook, Teams).