Project Admin & Coordination — Design & Engineering

Stellar Recruitment AU and NZ; Canterbury-Bankstown; On-site; AUD 63,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

On-site parking

Health insurance

Social club

Job summary

Stellar Recruitment AU and NZ – Canterbury NSW is seeking an on-site administrator to support multiple technical teams by coordinating project documentation and handling general office duties. The role involves preparing reports, letters, meeting minutes, and project plans, along with assisting senior staff across several projects.

The successful candidate will manage invoicing, filing, client interactions, and ensure organized admin systems.

Qualifications

• Experience coordinating projects in engineering or construction (preferred).
• Proactive approach with strong organizational and admin skills.
• Proficient in MS Word and Excel; able to manage documentation accurately.

Responsibilities

• Produce project documentation including reports, specs, letters, minutes and plans.
• Provide admin support to senior technical staff across multiple projects.
• Prepare and lodge Building Consent applications and amendments.
• Assist with general office administration including filing, scanning, reception and meetings.
• Assist managers with monthly invoicing and entering creditor invoices into cost systems.
• Maintain consistent admin processes and high standards across work.
• Focus on continuous improvement to support growth.

Skills

Project coordination

MS Office

Communication

Team collaboration

Organisational skills

Financial awareness

Proactive

Independent work

Tools

MS Word

MS Excel

Job description

Stellar Recruitment AU and NZ – Canterbury NSW is seeking an on-site administrator to support multiple technical teams by coordinating project documentation and handling general office duties. The role involves preparing reports, letters, meeting minutes, and project plans, along with assisting senior staff across several projects.

The successful candidate will manage invoicing, filing, client interactions, and ensure organized admin systems.