Projects Admin & Reporting Specialist

Worley; Geelong; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Global online learning platform

Competitive employee benefits

Career development opportunities

Job summary

Worley in Geelong, Australia, is seeking an Administrative Assistant to support our Projects Team. You'll provide day-to-day admin tasks, project setup/close-out, archiving, reporting and team communications.

You'll coordinate mobilisation, onboarding, site access, inductions, system access, resource tracking and new starter communications, while supporting health, safety and compliance activities and maintaining project dashboards and records.

Qualifications

• Strong organisational, planning and time management skills.
• Ability to manage multiple priorities and deadlines.
• Strong stakeholder communication and follow-up skills.
• Proactive, self-motivated approach.
• Commitment to safety, quality and compliance.
• Experience with data management and spreadsheet skills.

Responsibilities

• Provide day-to-day administrative support to project teams, including project setup, close-out, archiving, reporting and team communications.
• Coordinate personnel mobilisation and demobilisation activities, including onboarding, site access, inductions, systems access, resource tracking and new starter communications.
• Support health, safety and compliance activities through monitoring safety actions, MOC registers, training compliance, incident reporting and safety meetings.
• Prepare and maintain project reports, KPIs, schedules, resource forecasts, dashboards, databases, pivot tables and performance data.
• Assist with document control, technical records management, drawing transfers, filing, metadata administration and record retention.
• Coordinate project meetings, preparing agendas, issuing invitations, tracking actions and maintaining action registers.
• Support team engagement initiatives, project updates, internal communications and milestone recognition activities.

Skills

Organisational skills

Time management

Stakeholder communication

Multitasking

Reporting

Documentation control

Job description

Worley in Geelong, Australia, is seeking an Administrative Assistant to support our Projects Team. You'll provide day-to-day admin tasks, project setup/close-out, archiving, reporting and team communications.

You'll coordinate mobilisation, onboarding, site access, inductions, system access, resource tracking and new starter communications, while supporting health, safety and compliance activities and maintaining project dashboards and records.