Project & Accounts Administrator

Prime Recruitment & Consulting; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Prime Recruitment is seeking a Project Administrator for a specialist rigging company in Campbellfield. You will handle project and contract administration, prepare records, and support invoicing from setup to close-out.

Reporting to the Accounts & HR Manager, you will work with project managers, operations staff and site workers to ensure information is accurate, complete and ready for invoicing. This role offers hands-on exposure to office, accounts and job administration with training

Qualifications

• Previous office administration, project coordination, accounts support and/or construction experience would be helpful
• Strong attention to detail and good organisational skills.
• Confidence using spreadsheets and digital systems.
• Clear communication and a professional manner.
• Willingness to follow up missing information and signatures.

Responsibilities

• Project and contract administration: set up job folders, record client/site/scope/PO/details; file quotes, briefs, SWMS and correspondence; maintain records as bookings and scope change; collect timesheets and delivery records; follow up missing information and references; track work against PO and flag variations; maintain records through invoicing and close-out.
• Accounts support: prepare draft invoices, ensure supporting documents, maintain records of invoices/payments/remittances, assist with client statements and overdue lists, refer discrepancies to Accounts & HR Manager.
• General administration: maintain digital filing, respond to routine inquiries, follow up outstanding paperwork, assist with reports and reconciliations.

Skills

Office administration

Project coordination

Accounts support

Attention to detail

Organisational skills

Spreadsheets

Digital systems

Clear communication

Collaborative approach

Job description

Prime Recruitment is seeking a Project Administrator for a specialist rigging company in Campbellfield. You will handle project and contract administration, prepare records, and support invoicing from setup to close-out.

Reporting to the Accounts & HR Manager, you will work with project managers, operations staff and site workers to ensure information is accurate, complete and ready for invoicing. This role offers hands-on exposure to office, accounts and job administration with training