Project Administrator

Pensar Infrastructure; Gold Coast City; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Health & wellbeing leave

Additional annual leave

Employee recognition program

Bunnings discounts

Novated leasing

Job summary

Pensar Infrastructure on the Gold Coast is seeking a detail‑oriented Project Administrator to keep project records, compliance and costs on track for critical infrastructure programs. You’ll manage document control, invoicing, reporting, inductions and site access, plus arrange travel, meetings and closeout deliverables for multiple projects using Procore or Aconex.

A Certificate or Diploma in Business Admin or Project Management and strong organisation and communication skills are essential;

Qualifications

• Experience in project administration, construction administration or a similar coordination role.
• Certificate or Diploma in Business Administration, Project Management or a related field, or equivalent experience.
• Knowledge of document control, filing systems and invoice processing.
• Proficiency in Microsoft Office, with Procore or Aconex experience highly regarded.
• Strong organisation and the ability to manage competing deadlines across several projects.
• Clear written and verbal communication, with attention to detail.
• A proactive, follow-through approach and a willingness to learn quickly.
• A current open driver licence and a Construction Induction Card (White Card).

Responsibilities

• Set up and maintain project folders, registers and records from mobilisation through to closeout.
• Manage document control, including drawings, ITPs, QA records, RFIs, variations and EOTs.
• Track inductions, competencies and site access requirements, and escalate gaps early.
• Administer correspondence and transmittals through Procore, Aconex or client platforms.
• Process and code invoices and collate records for progress claims and cost reporting.
• Coordinate subcontractor insurances, compliance records and claim support information.
• Prepare and format reports, meeting minutes and client correspondence for review.
• Organise travel, accommodation, training and meetings for project teams.
• Follow up outstanding documents, warranties and handover deliverables at closeout.

Skills

Project administration

Organisation

Communication

Attention to detail

Time management

Education

Certificate or Diploma in Business Administration

Project Management qualification

Equivalent experience

Tools

Procore

Aconex

Microsoft Office

Job description

Pensar offers insightful, original design thinking, implemented by a team with proven expertise to deliver flexible fit-for-purpose critical infrastructure solutions. We challenge established thinking and work hand-in-hand with our clients to achieve their vision of building thoughtful infrastructure for the future.

Our power team delivers electrical engineering and construction solutions across a range of sectors, with expertise in HV and LV distribution, industrial control systems, and critical electrical infrastructure upgrades. With an integrated approach to project delivery and a focus on innovation, we deliver complex electrical projects safely, efficiently, and sustainably.

Are you a solutions-focused Project Administrator looking for your next challenge?

We're seeking a capable, detail-focused Project Administrator to join our high performing team. You'll keep project records, compliance and costs on track, helping deliver critical infrastructure that supports resilient communities and thriving industries.

What you'll be doing:

• Set up and maintain project folders, registers and records from mobilisation through to closeout
• Manage document control, including drawings, ITPs, QA records, RFIs, variations and EOTs
• Track inductions, competencies and site access requirements, and **escalate** gaps early
• Administer correspondence and transmittals through Procore, Aconex or client platforms
• Process and code invoices and collate records for progress claims and cost reporting
• Coordinate subcontractor insurances, compliance records and claim support information
• Prepare and format reports, meeting minutes and client correspondence for review
• Organise travel, accommodation, training and meetings for project teams
• Follow up outstanding documents, warranties and handover deliverables at closeout

What you'll bring:

• Experience in project administration, construction administration or a similar coordination role
• Certificate or Diploma in Business Administration, Project Management or a related field, or equivalent experience
• Knowledge of document control, filing systems and invoice processing
• Proficiency in Microsoft Office, with Procore or Aconex experience highly regarded
• Strong organisation and the ability to manage competing deadlines across several projects
• Clear written and verbal communication, with attention to detail
• A proactive, follow-through approach and a willingness to learn quickly
• A current open driver licence and a Construction Induction Card (White Card)

Why Join Us?

Our employees enjoy a wide range of Employee Benefits designed to appeal to everyone. Including, but not limited to:

• Two additional paid health & wellbeing leave days per year
• Access to purchasing additional annual leave
• Quarterly employee recognition and long-service awards
• Access to the Entertainment App and Bunnings discounts
• Health & wellbeing initiatives (flu vaccinations, skin checks, mental health awareness)
• Access to novated leasing
• Regular team and social events, including site BBQs and team challenges
• Employee Assistance Program & TIACS Counselling service
• Funded compliance training and professional development support
• Healthy office snacks and breakfast options

Ready to build your future with Pensar?

Alternatively, if you have any questions related to this position or any other vacancy opportunities, please email*******@pensar.com.au

Successful applicants must reside and be eligible to work in Australia, as well as agree to provide information for pre-employment checks.

Pensar is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels valued and empowered to thrive. We celebrate the unique backgrounds, experiences, and perspectives of our people, believing that diversity drives innovation and success.

Pensar is part of the RSK Group, a global leader in the delivery of sustainable solutions. Learn morehttps://rskgroup.com