Construction AP & Office Administrator - Project-Facing

Wow Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Varied role

Supportive leadership

Modern workspace

Job summary

WOW Recruitment is seeking an exceptionally organised Accounts Payable & Office Administrator to join our client’s dynamic construction team in Sydney. You will manage supplier invoices, project costing, and admin support for the MD and CFO, contributing to project budgets and timelines.

The role blends finance and project administration with a modern workspace, and requires Xero and MS Office proficiency, strong attention to detail, and collaborative communication with managers and

Qualifications

• Experienced in Finance & Admin: accounts payable, payments banking, and general admin.
• Systems Savvy: proficient in Xero and MS Office; AI in workplace is a plus.
• Project-minded: construction or heavy industry budgeting and supplier compliance.
• Meticulous and resilient: high attention to detail and structured processes.
• Strong communicator and collaborator with project managers and subcontractors.

Responsibilities

• Managing Accounts Payable: reviewing, verifying, and processing supplier invoices; uploading payments in Westpac.
• Supporting the Executive Team: administrative assistance to MD and CFO; meeting minutes and asset registers.
• Driving Project Admin: coordinating travel, managing subcontractor databases, and inductions.
• Maintaining Data & Spreadsheets: ensuring accuracy between Xero and internal tools; updating supplier spreadsheets.
• Overseeing Office Operations: logistics, stationery, catering; assisting marketing/tenders as needed.

Skills

Accounts Payable

Xero

MS Excel

Project administration

Financial reconciliation

Tools

Westpac

Job description

WOW Recruitment is seeking an exceptionally organised Accounts Payable & Office Administrator to join our client’s dynamic construction team in Sydney. You will manage supplier invoices, project costing, and admin support for the MD and CFO, contributing to project budgets and timelines.

The role blends finance and project administration with a modern workspace, and requires Xero and MS Office proficiency, strong attention to detail, and collaborative communication with managers and