Procurement Specialist (Capital Works)

HammondCare; Sydney; Hybrid; AUD 120,000 - 170,000; Full time

Benefits offered by this job

NFP salary packaging

Meals and entertainment benefit

Additional leave purchase options

14 weeks paid parental leave

Flexible working options (hybrid)

Discounts on products and services

Discounted healthcare memberships

Counselling support for employees

Reward & Recognition programmes

Career development opportunities

Job summary

HammondCare invites applications for a permanent full-time Capital Works Procurement Specialist based in Sydney with hybrid working options. The role focuses on end-to-end procurement for major Capital Works FF&E, ensuring compliance, value for money and timely delivery.

You will work embedded in the Greenwich redevelopment team, coordinating with project, property and operations, and travel to HammondCare sites as required. A strong procurement background in large projects is essential.

Qualifications

• 3–5 years of procurement experience on large projects.
• Experience in procurement and project delivery.
• Experience in complex regulated environments (health, aged care).
• Strong commercial acumen with negotiation skills.
• Digital literacy and data-driven decision making.

Responsibilities

• Develop a project procurement plan and FF&E schedule aligned with the project program and budget.
• Confirm requirements, specifications, quantities, delivery locations and on-site dates with stakeholders.
• Lead sourcing activities, including market analysis, RFQ/tender, supplier due diligence, evaluation and award recommendations.
• Develop procurement packaging strategies considering standardisation, lead times, and delivery risk.
• Establish and administer supplier contracts, purchase orders, variations and other documentation per governance.
• Maintain an integrated FF&E procurement, production, logistics and delivery schedule with milestones and interdependencies.
• Monitor supplier production and delivery performance and manage delays, shortages and risks.
• Plan and coordinate end-to-end FF&E logistics, storage, installation, commissioning and handover.
• Coordinate with project team to ensure areas are safe and ready to receive FF&E.
• Maintain procurement trackers, budget, warranties and handover documentation.
• Support commissioning and operational readiness by ensuring FF&E is delivered and usable per project plan.
• Provide regular reporting on procurement status, costs, lead times and supplier performance.
• Manage supplier relationships and address issues through governance channels.
• Capture lessons learned and contribute to repeatable procurement frameworks.
• Partner with Project Managers to provide procurement advice and support delivery.

Skills

Procurement

Negotiation

Contract management

Analytical skills

Stakeholder management

Budget management

Job description

HammondCare provides expert aged care, home care, dementia care and palliative care for older people, regardless of circumstances, beliefs, background or financial situation. We are led by our not-for-profit, Christian foundations and backed by research and clinical expertise.

When it comes to our people - those we serve and those who serve - we are committed to inclusion across race, culture, ethnicity, gender, sex, sexuality, religion and ability. In our innovative residences, our hospitals, or in client homes, we aim to set the global standard of relationship-based care for older people with complex needs.

We've been caring for people for over 90 years - so, if you love to care, join us, and make a career move that matters.

It's not just care, it's HammondCare.

What we can offer you

We care about your wellbeing at HammondCare and as a result offer a wide range of health and lifestyle benefits including:

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)
• Additional leave purchase options and 14 weeks paid parental leave
• Flexible working options, including hybrid arrangements
• Discounts on everyday products and services
• Discounted healthcare memberships - access to network of fitness centres and pools for employees and families
• Free access to independent counselling support for employees and families
• Reward & Recognition programmes
• Career and professional development opportunities

About the Opportunity

The Procurement Specialist (Capital Works) is a dedicated role responsible for leading procurement activities across HammondCare's Capital Works projects. Sitting within HammondCare's Procurement function, the role is dedicated to procurement activities for approved capital works projects. The role's initial and predominant assignment is the Greenwich redevelopment (valued at $300M), where it operates as an embedded member of the Capital Works project team while maintaining functional accountability to Procurement.

The role is responsible for the end-to-end sourcing, contracting and delivery coordination of furniture, fixtures and equipment (FF&E), specialist equipment and associated services. This includes procurement planning, market engagement, supplier evaluation, negotiation, contracting, production and delivery tracking, logistics, storage, site delivery, installation coordination, asset information and handover.

Working closely with the Greenwich project team, Property and Capital Works, operational stakeholders and enabling functions, the role ensures that FF&E is commercially sound, compliant with approved requirements, aligned with the project program and ready for operational use.

By consolidating complex procurement responsibilities into a single specialist function, the Capital Works Procurement Specialist plays a critical role in reducing program and delivery risk, strengthening governance, and enhancing value outcomes across HammondCare's Capital Works portfolio.

This is permanent full time position based at St Leonards with hybrid working opportunities. The position will require travel to HammondCare sites.

How you'll make an impact:

• Develop and maintain a project-specific procurement plan and FF&E sourcing schedule aligned with the approved project program and budget.
• Confirm requirements, specifications, quantities, delivery locations and required-on-site dates with project and operational stakeholders.
• Lead sourcing activities, including market analysis, requests for quotation or tender, supplier due diligence, evaluation, negotiation and recommendations for award.
• Develop procurement packaging strategies that consider standardisation, aggregated demand, local and overseas supply, lead times, storage requirements and delivery risk.
• Establish and administer supplier contracts, purchase orders, variations and other commercial documentation in accordance with HammondCare procurement governance and delegated authority requirements.
• Maintain an integrated FF&E procurement, production, logistics and delivery schedule, including critical milestones and interdependencies.
• Monitor supplier production and delivery performance and proactively manage delays, shortages, defects, substitutions and other supply risks.
• Plan, manage and coordinate the end-to-end FF&E logistics program, including delivery, off-site and on-site storage, site access, receiving, inspection, placement, assembly, installation, commissioning support and packaging or waste removal.
• Coordinate with the project team to confirm that relevant areas are safe, accessible and ready to receive FF&E before delivery.
• Maintain accurate procurement trackers, delivery records, budget and commitment information, warranties, manuals, asset information and handover documentation.
• Support commissioning, decommissioning and operational readiness by ensuring FF&E is delivered, installed, recorded and available for use in accordance with the project plan.
• Provide regular reporting on procurement status, expenditure commitments, forecast costs, lead times, delivery milestones, supplier performance, risks and decisions required.
• Manage supplier relationships and elevate significant commercial, contractual, logistics, safety or performance issues through the agreed governance channels.
• Maintain an auditable procurement record, including approvals, evaluations, recommendations, contracts, purchase orders, variations and conflicts-of-interest declarations.
• Capture lessons learned and contribute to repeatable procurement frameworks, preferred sourcing arrangements and FF&E standards for future capital works projects.
• Partners with Project Managers across Capital Works projects to provide project specific procurement advice and support successful project delivery.

About you:

• Commitment to engage and align with HammondCare's Christian Mission, Motivation and Mission in Action.
• At least 3 -5 years demonstrated experience in a similar position supporting large scale projects.
• Demonstrated experience in procurement and project delivery.
• Experience working within complex and regulated environments (e.g. health, aged care, infrastructure).
• Demonstrated ability to manage procurement budgets, monitor project expenditure, and deliver sourcing outcomes that achieve value for money and cost objectives
• Strong verbal and written communication skills, with the ability to engage effectively across all levels of the organisation.
• Proven capability in supplier and/or stakeholder relationship management.
• Strong commercial acumen with well-developed negotiation skills.
• Forward planning capability, with the ability to align procurement activities to operational readiness and long- term asset value.
• Demonstrated ethical judgement and professional integrity.
• High level of digital and systems literacy.
• Ability to work regularly from relevant project sites and with the Greenwich project team in St Leonards.
• Strategic and commercially focused mindset.
• Advanced negotiation and contract management capabilities.
• Strong analytical skills with the ability to support data-driven decision-making.

Pre- Employment Checks

All short-listed applicants for these positions will be asked to consent to a criminal record check and reference checks.

HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.

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