Capital Works Procurement Specialist

HammondCare; Sydney; Hybrid; AUD 140,000 - 180,000; Full time

Benefits offered by this job

NFP salary packaging

Meals and entertainment benefit

14 weeks paid parental leave

Flexible working options – hybrid

Discounts on everyday products and ser

Discounted healthcare memberships

Free employee counselling

Health & Wellbeing programmes

Reward & Recognition programmes

Referral bonuses

Career and professional development

$1,000 referral bonus

Salary packaging benefits (up to $15,9

Job summary

HammondCare seeks a Capital Works Procurement Specialist to lead end-to-end procurement for high-value projects, notably the Greenwich redevelopment. You will embed within the Capital Works project team, coordinating FF&E, equipment and services while ensuring governance, risk controls and value for money.

You will manage supplier selection, contracting, logistics and handover, while aligning procurement with project timelines and operational readiness across HammondCare sites in a hybrid

Qualifications

• 3–5 years of demonstrated experience in a similar position supporting large-scale projects.
• Procurement and project delivery experience in complex, regulated environments (health/aged care/infrastructure).
• Ability to manage procurement budgets and deliver value through sourcing outcomes.
• Strong verbal and written communication across all organisational levels.
• Proven capability in supplier and stakeholder relationship management.
• Strong commercial acumen with negotiation and planning skills.
• Forward planning to align procurement with operational readiness and asset value.
• Demonstrated ethical judgement and professional integrity.
• High level of digital and systems literacy.
• Willingness to work regularly from project sites and with the Greenwich project team in St Leonards.

Responsibilities

• Develop and maintain a project-specific procurement plan and FF&E sourcing schedule aligned with the approved project program and budget.
• Confirm requirements, specifications, quantities, delivery locations and on-site dates with project and operational stakeholders.
• Lead sourcing activities including market analysis, RFP/tender, supplier due diligence, evaluation and award recommendations.
• Develop procurement packaging strategies considering standardisation, aggregated demand, local/overseas supply, lead times and delivery risk.
• Establish and administer contracts, purchase orders, variations and other commercial documentation per governance.
• Maintain integrated FF&E procurement, production, logistics and delivery schedule with milestones and interdependencies.
• Monitor supplier performance and manage delays, shortages, defects, substitutions and risks.
• Plan and coordinate end-to-end FF&E logistics, storage, installation, commissioning support and handover.
• Coordinate with project team to ensure areas are safe, accessible and ready for FF&E delivery.
• Maintain procurement trackers, delivery records, budgets, warranties, manuals and handover documentation.
• Support commissioning, decommissioning and operational readiness; ensure FF&E is delivered and available per project plan.
• Provide regular reporting on procurement status, costs, lead times, milestones and supplier performance.
• Manage supplier relationships and elevate significant issues through governance channels.
• Maintain auditable procurement records including approvals, evaluations, contracts and conflicts-of-interest declarations.
• Capture lessons learned and contribute to repeatable procurement frameworks for future projects.

Skills

Procurement

Project delivery

Negotiation

Budget management

Supplier relationship management

Communication skills

Stakeholder engagement

Digital literacy

Job description

About us

HammondCare provides expert aged care, home care, dementia care and palliative care for older people, regardless of circumstances, beliefs, background or financial situation. We are led by our not-for-profit, Christian foundations and backed by research and clinical expertise.

When it comes to our people – those we serve and those who serve – we are committed to inclusion across race, culture, ethnicity, gender, sex, sexuality, religion and ability.

In our innovative residences, our hospitals, or in client homes, we aim to set the global standard of relationship-based care for older people with complex needs.

We’ve been caring for people for over 90 years – so, if you love to care, join us, and make a career move that matters.

It’s not just care, it’s HammondCare.

What we can offer you

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)
• Additional leave purchase options
• 14 weeks paid parental leave
• Flexible working options, including hybrid arrangements
• Discounts on everyday products and services
• Discounted healthcare memberships - access to network of fitness centres and pools for employees and families
• Free access to independent counselling support for employees and families
• Health & Wellbeing programmes
• Reward & Recognition programmes
• Referral bonuses
• Career and professional development opportunities

About the Opportunity

The Capital Works Procurement Specialist is a dedicated role responsible for leading procurement activities across HammondCare’s Capital Works projects. Sitting within HammondCare’s Procurement function, the role is dedicated to procurement activities for approved capital works projects. The role’s initial and predominant assignment is the Greenwich redevelopment (valued at $300M), where it operates as an embedded member of the Capital Works project team while maintaining functional accountability to Procurement. The role is responsible for the end-to-end sourcing, contracting and delivery coordination of furniture, fixtures and equipment (FF&E), specialist equipment and associated services. This includes procurement planning, market engagement, supplier evaluation, negotiation, contracting, production and delivery tracking, logistics, storage, site delivery, installation coordination, asset information and handover. Working closely with the Greenwich project team, Property and Capital Works, operational stakeholders and enabling functions, the role ensures that FF&E is commercially sound, compliant with approved requirements, aligned with the project program and ready for operational use. By consolidating complex procurement responsibilities into a single specialist function, the Capital Works Procurement Specialist plays a critical role in reducing program and delivery risk, strengthening governance, and enhancing value outcomes across HammondCare’s Capital Works portfolio.

This is permanent full time position based at St Leonards with hybrid working opportunities. The position will require travel to HammondCare sites.

How you’ll make an impact

• Develop and maintain a project-specific procurement plan and FF&E sourcing schedule aligned with the approved project program and budget.
• Confirm requirements, specifications, quantities, delivery locations and required-on-site dates with project and operational stakeholders.
• Lead sourcing activities, including market analysis, requests for quotation or tender, supplier due diligence, evaluation, negotiation and recommendations for award.
• Develop procurement packaging strategies that consider standardisation, aggregated demand, local and overseas supply, lead times, storage requirements and delivery risk.
• Establish and administer supplier contracts, purchase orders, variations and other commercial documentation in accordance with HammondCare procurement governance and delegated authority requirements.
• Maintain an integrated FF&E procurement, production, logistics and delivery schedule, including critical milestones and interdependencies.
• Monitor supplier production and delivery performance and proactively manage delays, shortages, defects, substitutions and other supply risks.
• Plan, manage and coordinate the end-to-end FF&E logistics program, including delivery, off-site and on-site storage, site access, receiving, inspection, placement, assembly, installation, commissioning support and packaging or waste removal.
• Coordinate with the project team to confirm that relevant areas are safe, accessible and ready to receive FF&E before delivery.
• Maintain accurate procurement trackers, delivery records, budget and commitment information, warranties, manuals, asset information and handover documentation.
• Support commissioning, decommissioning and operational readiness by ensuring FF&E is delivered, installed, recorded and available for use in accordance with the project plan.
• Provide regular reporting on procurement status, expenditure commitments, forecast costs, lead times, delivery milestones, supplier performance, risks and decisions required.
• Manage supplier relationships and elevate significant commercial, contractual, logistics, safety or performance issues through the agreed governance channels.
• Maintain an auditable procurement record, including approvals, evaluations, recommendations, contracts, purchase orders, variations and conflicts-of-interest declarations.
• Capture lessons learned and contribute to repeatable procurement frameworks, preferred sourcing arrangements and FF&E standards for future capital works projects.
• Partners with Project Managers across Capital Works projects to provide project specific procurement advice and support successful project delivery.

About you

• Commitment to engage and align with HammondCare’s Christian Mission, Motivation and Mission in Action.
• At least 3 -5 years demonstrated experience in a similar position supporting large scale projects.
• Demonstrated experience in procurement and project delivery.
• Experience working within complex and regulated environments (e.g. health, aged care, infrastructure).
• Demonstrated ability to manage procurement budgets, monitor project expenditure, and deliver sourcing outcomes that achieve value for money and cost objectives.
• Strong verbal and written communication skills, with the ability to engage effectively across all levels of the organisation.
• Proven capability in supplier and/or stakeholder relationship management.
• Strong commercial acumen with well-developed negotiation skills.
• Forward planning capability, with the ability to align procurement activities to operational readiness and long-term asset value.
• Demonstrated ethical judgement and professional integrity.
• High level of digital and systems literacy.
• Ability to work regularly from relevant project sites and with the Greenwich project team in St Leonards.

Desirable

• Strategic and commercially focused mindset.
• Advanced negotiation and contract management capabilities.
• Strong analytical skills with the ability to support data-driven decision-making.

Pre-Employment Checks

All short-listed applicants for these positions will be asked to consent to a criminal record check and reference checks.

HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.

Make a difference every day to the lives of older Australians in need by joining the team at HammondCare.

We provide expert aged care, home care, dementia care and palliative care for older people, regardless of circumstances, beliefs, background or financial situation, led by our not-for-profit, Christian foundations and backed by research and clinical expertise.

We’ve been caring for people for over 90 years, recruiting and developing passionate team members who can support older people through some of life’s most difficult circumstances.

Whether it’s in our innovative residences, our hospitals, or at home, from the most complex situations to just offering a little help, we bring the same skill, experience and compassion to all we do.

It’s not just care, it’s HammondCare.

We recognise and celebrate individuals who go above and beyond in their work.

Frontline team members benefit from training in our industry-leading care model, as well as specialised courses in dementia and palliative care.

We also offer generous scholarships for higher education, along with programs designed to develop leadership and management skills.

Plus, enjoy a $1,000 bonus for successful employee referrals.

As a registered charity, we offer salary packaging that allows you to have up to $15,900 of your income tax free, along with the ability to spend up to $2,650 on accommodation, meals, and entertainment, all tax free.

Pay less tax on your income and increase your take-home pay with these fantastic benefits!

Enhance your wellbeing with Fitness Passport, offering discounted access for you and your family to local gyms, pools, and fitness centres.

When you need additional support, our Employee Assistance Program provides free, confidential counselling sessions, ensuring you have the resources to thrive.