Process Improvement Admin Assistant

Fremantle Ports; Fremantle; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

Free onsite parking

Flexible working arrangements

Generous annual leave provisions

Salary packaging benefits

Ongoing training and development

Job summary

Fremantle Ports is seeking an Administrative Assistant (Process Improvement) to boost administrative effectiveness across the organisation by supporting day-to-day operations and identifying opportunities to streamline processes and systems. The role provides high-quality support to divisions and drives consistency, efficiency and continuous improvement.

You will coordinate procurement, manage corporate systems, organize events and assist with dashboards and reporting.

Qualifications

• Strong administrative and organisational skills with the ability to manage multiple priorities.

Responsibilities

• Provide efficient and professional administrative support to allocated business divisions.
• Coordinate purchase orders and procurement activities, ensuring compliance with organisational procedures and accurate cost allocation.
• Maintain knowledge of corporate systems and provide guidance and support to users.
• Coordinate divisional events, meetings, workshops and stakeholder functions, including venue bookings, catering and logistics.
• Assist with reporting requirements, including training compliance, dashboards and other operational reports.
• Coordinate equipment purchases, maintenance and administrative resources.
• Organise training bookings, registrations and associated administration.
• Provide document management support using corporate systems such as SharePoint and Content Manager.
• Assist with records management, data entry and contact management activities.
• Support Executive Assistants and divisional leaders with ad hoc administrative requirements.

Skills

Administrative coordination

Stakeholder engagement

Process improvement

Microsoft Office

SharePoint

Tools

SharePoint

Content Manager

Job description

Fremantle Ports is seeking an Administrative Assistant (Process Improvement) to boost administrative effectiveness across the organisation by supporting day-to-day operations and identifying opportunities to streamline processes and systems. The role provides high-quality support to divisions and drives consistency, efficiency and continuous improvement.

You will coordinate procurement, manage corporate systems, organize events and assist with dashboards and reporting.