Administrative Assistant - People, Safety & Environment

Fremantle Ports; Fremantle; On-site; AUD 69,000 - 85,000; Full time

Benefits offered by this job

Free onsite parking

Flexible working arrangements

Professional development opportunities

Health and wellbeing program

Job summary

Fremantle Ports in Fremantle, WA, is seeking an proactive administrative professional to support business areas across the port organisation. You will coordinate purchase orders, assist with procurement and accounts payable, and help organise stakeholder meetings and divisional activities.

The role requires strong organisational skills, attention to detail and excellent communication. You will maintain records in SharePoint/Content Manager and contribute to process improvements while working

Qualifications

• Experience in administrative, business support or coordination roles.
• Strong organizational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Well-developed communication and interpersonal skills.
• Strong Microsoft Office skills and confidence learning new systems.
• A proactive approach to problem solving and process improvement.
• The ability to work independently while contributing positively to a team environment.
• A customer-focused mindset and commitment to delivering quality outcomes.

Responsibilities

• Provide administrative and coordination support to business areas across Fremantle Ports.
• Coordinate purchase orders and support procurement and accounts payable processes.
• Assist with stakeholder meetings, events, training programs and divisional activities.
• Maintain records, documents and information using corporate systems including SharePoint and Content Manager.
• Support reporting activities, data management and organisational administration requirements.
• Contribute to process improvements that enhance efficiency and service delivery.
• Build productive relationships with stakeholders across all levels of the organisation.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

MS Office

Problem solving

Independent worker

Customer-focused

Tools

SharePoint

Content Manager

Job description

Job Description

• Be the driving support behind smooth business operations across the organisation
• Work across diverse teams, supporting key stakeholders and improving processes
• Enjoy variety, autonomy and opportunities to build your skills in a dynamic port environment

Fremantle Ports’ refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we’re setting a bold vision for the future. If you’re passionate about making a difference, love working in a fast-paced environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you.

The Opportunity

Fremantle Ports is committed to increasing Aboriginal employment and strengthening Aboriginal representation across our workforce. In accordance with section 51 of the Equal Opportunity Act 1984 (WA), Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply.

Your Day-to-Day Impact

• Provide administrative and coordination support to business areas across Fremantle Ports
• Coordinate purchase orders and support procurement and accounts payable processes
• Assist with stakeholder meetings, events, training programs and divisional activities
• Maintain records, documents and information using corporate systems including SharePoint and Content Manager
• Support reporting activities, data management and organisational administration requirements
• Contribute to process improvements that enhance efficiency and service delivery
• Build productive relationships with stakeholders across all levels of the organisation

The Expertise You Bring

• Experience in an administrative, business support or coordination role
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Excellent attention to detail and a commitment to accuracy
• Well-developed communication and interpersonal skills
• Strong Microsoft Office skills and confidence learning new systems
• A proactive approach to problem solving and process improvement
• The ability to work independently while contributing positively to a team environment
• A customer-focused mindset and commitment to delivering quality outcomes

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle you’ll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation.

• Free onsite parking and access to an onsite gym
• Flexible working arrangements that support work-life balance
• Generous annual leave provisions
• Salary packaging benefits
• Ongoing training and professional development opportunities
• A comprehensive health, wellbeing and employee support program
• The opportunity to contribute to the growth and success of one of Western Australia's leading ports.

Get to Know Us

Fremantle Ports is a commercially successful Government Trading Enterprise and one of Western Australia’s most important trade gateways, facilitating more than $45 billion in trade each year. We are driven by our CARE values: Collaboration, Accountability, Respect and Excellence; guiding how we work, deliver results, and support our people and community.

Applications received via email will not be accepted.

Closing Date: 8 November 2026 at 5:00pm AWST.

Salary: $68,877.55 Base + 12% Superannuation

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.