Flexible Administrative Specialist — Port Operations

Fremantle Ports; Fremantle; On-site; AUD 69,000 - 85,000; Full time

Benefits offered by this job

Free onsite parking

Flexible working arrangements

Professional development opportunities

Health and wellbeing program

Job summary

Fremantle Ports in Fremantle, WA, is seeking an proactive administrative professional to support business areas across the port organisation. You will coordinate purchase orders, assist with procurement and accounts payable, and help organise stakeholder meetings and divisional activities.

The role requires strong organisational skills, attention to detail and excellent communication. You will maintain records in SharePoint/Content Manager and contribute to process improvements while working

Qualifications

• Experience in administrative, business support or coordination roles.
• Strong organizational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Well-developed communication and interpersonal skills.
• Strong Microsoft Office skills and confidence learning new systems.
• A proactive approach to problem solving and process improvement.
• The ability to work independently while contributing positively to a team environment.
• A customer-focused mindset and commitment to delivering quality outcomes.

Responsibilities

• Provide administrative and coordination support to business areas across Fremantle Ports.
• Coordinate purchase orders and support procurement and accounts payable processes.
• Assist with stakeholder meetings, events, training programs and divisional activities.
• Maintain records, documents and information using corporate systems including SharePoint and Content Manager.
• Support reporting activities, data management and organisational administration requirements.
• Contribute to process improvements that enhance efficiency and service delivery.
• Build productive relationships with stakeholders across all levels of the organisation.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

MS Office

Problem solving

Independent worker

Customer-focused

Tools

SharePoint

Content Manager

Job description

Fremantle Ports in Fremantle, WA, is seeking an proactive administrative professional to support business areas across the port organisation. You will coordinate purchase orders, assist with procurement and accounts payable, and help organise stakeholder meetings and divisional activities.

The role requires strong organisational skills, attention to detail and excellent communication. You will maintain records in SharePoint/Content Manager and contribute to process improvements while working