Proactive Executive Assistant to Two Senior Leaders

Stockland; Western Australia; On-site; AUD 60,000 - 90,000; Full time

Job summary

Stockland in Perth, WA is seeking a highly organised Personal Assistant to support two senior leaders. You will manage diaries, coordinate meetings, and prepare business documents, enabling leaders to focus on outcomes for customers and communities.

Key tasks include travel bookings, expenses, SAP invoice processing, and collaborating with the WA administration team to drive initiatives and events. A proactive, detail‑oriented mindset is essential.

Qualifications

• Strong administration, coordination or organisational experience.
• Excellent time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Confidence working with a range of stakeholders.
• Proficient in Microsoft Office and able to navigate multiple systems.

Responsibilities

• Manage diaries, inboxes and calendars for two senior leaders.
• Coordinate and manage internal and external meetings, including agendas, logistics and follow-up actions.
• Prepare presentations, reports, correspondence and other business documents.
• Handle travel bookings, expenses reconciliation, SAP invoice processing and administrative tasks.
• Partner with the wider WA administration team to support office initiatives, events and team activities.
• Anticipate needs, solve problems and implement practical solutions.
• Continuously improve processes and drive better ways of working.

Skills

Administration experience

Time management

Written and verbal communication

Stakeholder collaboration

Proactive mindset

Tools

Microsoft Office

Job description

Stockland in Perth, WA is seeking a highly organised Personal Assistant to support two senior leaders. You will manage diaries, coordinate meetings, and prepare business documents, enabling leaders to focus on outcomes for customers and communities.

Key tasks include travel bookings, expenses, SAP invoice processing, and collaborating with the WA administration team to drive initiatives and events. A proactive, detail‑oriented mindset is essential.