Personal Assistant

Stockland; Perth; On-site; AUD 60,000 - 75,000; Full time

Job summary

Stockland in Western Australia, Perth, is seeking a highly organised Personal Assistant to support two senior leaders. Based in Perth, you will manage diaries, coordinate meetings, prepare reports, handle travel bookings and SAP invoicing, and partner with the WA administration team to drive efficient operations.

You will demonstrate initiative, strong communication, and the ability to pre-empt needs while helping leaders focus on delivering excellent outcomes for customers and communities.

Qualifications

• Strong administration and coordination experience.
• Excellent time management with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Confidence working with a range of stakeholders.
• Proficient in Microsoft Office, with the ability to navigate multiple systems and adapt to new technology.

Responsibilities

• Manage diaries, inboxes and calendars for two senior leaders.
• Coordinate & manage internal and external meetings, including agendas, logistics and follow up actions.
• Prepare presentations, reports, correspondence and other business documents.
• Handle travel bookings, expenses reconciliation, SAP invoice processing and administrative tasks to keep activities on track.
• Partner with the wider WA administration team to support office initiatives, events and team activities.
• Anticipate needs, solve problems and implement practical solutions.
• Continuously improve processes and drive better ways of working.

Job description

Career Opportunities: Personal Assistant (27059)

The Opportunity – Join us in shaping a better future for people, communities, and the planet.

At Stockland, we're creating communities and places that bring people together.

We're Looking For

A highly organised and proactive Personal Assistant to support two senior leaders within our Western Australia business. Based in Perth, you'll be the trusted person behind the scenes, keeping priorities on track, managing competing demands and helping leaders focus on delivering great outcomes for our customers, partners and communities.

What You'll Do

• Manage diaries, inboxes and calendars for two senior leaders
• Coordinate & manage internal and external meetings, including agendas, logistics and follow up actions
• Prepare presentations, reports, correspondence and other business documents
• Handle travel bookings, expenses reconciliation, SAP invoice processing and administrative tasks to keep activities on track
• Partner with the wider WA administration team to support office initiatives, events and team activities
• Anticipate needs, solve problems and implement practical solutions
• Continuously improve processes and drive better ways of working

About You

You’ve built strong administrative and coordination skills, demonstrating initiative, attention to detail and the ability to pre-empt what is needed before being asked.

Experience & Skills That Count

• Strong administration, coordination or organisational experience
• Excellent time management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• Confidence working with a range of stakeholders
• Proficient in Microsoft Office, with the ability to navigate multiple systems, manage information effectively and adapt to new technology

The Right Mindset

• Naturally proactive and always thinking a few steps ahead
• Positive, adaptable and willing to pitch in where needed
• Collaborative and committed to delivering great outcomes

The Stockland Proposition

We’re a community: a supportive, empowered team that works as one to create better places and experiences for everyone, including ourselves. We’re committed to building an inclusive workplace where diverse perspectives are welcomed, and everyone feels a genuine sense of belonging. If you need adjustments during the recruitment process, just let us know.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.