Pre-Construction Project Administrator

Aspect Personnel; Ballarat; On-site; AUD 60,000 - 80,000; Full time

Job summary

Aspect Personnel is seeking a Construction Administration professional for a Ballarat-based role. You will handle permits, approvals, documentation control, and client specifications to ensure readiness before the build.

Ideal candidates have a Building and Construction qualification and 2–3 years of relevant experience. This position offers a supportive team environment with modern facilities and regular events.

Qualifications

• Qualification in Building and Construction is highly regarded.
• 2-3 years' experience in a similar role is desirable.

Responsibilities

• Proactively follow up with Business Development teams to secure full project information and complete client profiles.
• Systematically save and organise all technical, design, and client documents in their exact, designated digital file structures.
• Attend project coordination meetings, document comprehensive minutes, and distribute critical action items.
• Source and purchase land titles, plans of subdivision, and legal certificates as needed.
• Obtain and interpret planning property reports to highlight site constraints.
• Compile and verify comprehensive documentation ready for building permit submissions.
• Formally submit and track applications using the PSI Global platform and secure secondary authority approvals.
• Act as the secondary point of contact for Building Surveyors.
• Accurately input and manage client selections and technical specifications within the Programma system.
• Keep creative assets aligned by compiling, tracking, and updating design mood boards.

Skills

Attention to detail

Multitasking

Education

Building and Construction qualification

Job description

Aspect Personnel is seeking a Construction Administration professional for a Ballarat-based role. You will handle permits, approvals, documentation control, and client specifications to ensure readiness before the build.

Ideal candidates have a Building and Construction qualification and 2–3 years of relevant experience. This position offers a supportive team environment with modern facilities and regular events.