Pre Construction Administrator

Aspect Personnel; Ballarat; On-site; AUD 60,000 - 80,000; Full time

Job summary

Aspect Personnel is seeking a Construction Administration professional for a Ballarat-based role. You will handle permits, approvals, documentation control, and client specifications to ensure readiness before the build.

Ideal candidates have a Building and Construction qualification and 2–3 years of relevant experience. This position offers a supportive team environment with modern facilities and regular events.

Qualifications

• Qualification in Building and Construction is highly regarded.
• 2-3 years' experience in a similar role is desirable.

Responsibilities

• Proactively follow up with Business Development teams to secure full project information and complete client profiles.
• Systematically save and organise all technical, design, and client documents in their exact, designated digital file structures.
• Attend project coordination meetings, document comprehensive minutes, and distribute critical action items.
• Source and purchase land titles, plans of subdivision, and legal certificates as needed.
• Obtain and interpret planning property reports to highlight site constraints.
• Compile and verify comprehensive documentation ready for building permit submissions.
• Formally submit and track applications using the PSI Global platform and secure secondary authority approvals.
• Act as the secondary point of contact for Building Surveyors.
• Accurately input and manage client selections and technical specifications within the Programma system.
• Keep creative assets aligned by compiling, tracking, and updating design mood boards.

Skills

Attention to detail

Multitasking

Education

Building and Construction qualification

Job description

The Company

Family-owned Tier 3 construction business with over 20 years of success. Strong reputation and a close-knit team, they pride themselves on being family-orientated, supportive, and social, with modern facilities and regular events making work both enjoyable and rewarding.

Working closely with the Pre-Construction Manager, You’ll handle permits and approvals, document control and client specifications, and make sure everything is in place before the build begins.

This is an excellent opportunity for someone with construction administration experience (preferably within commercial construction) and/or a Building and Construction qualification.

Key Responsibilities

• Proactively follow up with Business Development teams to secure full project information and complete client profiles.
• Systematically save and organise all technical, design, and client documents in their exact, designated digital file structures.
• Attend project coordination meetings, document comprehensive minutes, and distribute critical action items.
• Source and purchase land titles, plans of subdivision, and legal certificates as needed.
• Obtain and interpret planning property reports to highlight site constraints.
• Compile and verify comprehensive documentation ready for building permit submissions.
• Formally submit and track applications using the PSI Global platform and secure secondary authority approvals.
• Act as the secondary point of contact for Building Surveyors.
• Accurately input and manage client selections and technical specifications within the Programma system.
• Keep creative assets aligned by compiling, tracking, and updating design mood boards.

Key Requirements

• Strong attention to detail and the ability to multitask is essential
• Qualification in Building and Construction is highly regarded
• 2-3 years' experience in a similar role is desirable