Portfolio Administrator

Stratacare Australia; Gold Coast City; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Ongoing training and development

Clear career progression opportunities

Mentoring and leadership support

Supportive and collaborative workplace

Role with impact and recognition

Job summary

Stratacare Australia is seeking a confident, motivated Portfolio Assistant to join our Southport team on the Gold Coast. You will support a Body Corporate Manager in coordinating and day-to-day management of a diverse portfolio of schemes, learning and growing within the strata industry.

We value initiative, organisation and a professional communication style. This role offers training, mentorship and clear opportunities to progress—as you gain hands-on knowledge of body corporate legislation

Qualifications

• Proactive with initiative and drive.
• Highly organised and detail oriented with good time management.
• Professional and approachable with a confident phone manner.
• Adaptable and calm in a fast paced environment.
• Comfortable with technology and confident using computer systems.
• Strong team player who can also work independently.
• Ambitious and eager to learn, grow and build a long term career.

Responsibilities

• Prepare and distribute meeting notices for AGMs, committee meetings, and voting outside committee meetings.
• Review and process committee nominations and owners’ motions.
• Assist with meeting packs, reports, and minute taking.
• Manage follow-up actions from meetings.
• Maintain accurate body corporate records and document portals.
• Prepare Administration Agreements for signing.
• Respond to general enquiries by phone and email.
• Provide friendly, professional support to clients and stakeholders.
• Gain hands-on knowledge of body corporate and community management legislation.
• Support the Body Corporate Manager and team in delivering outstanding service.

Skills

Proactive

Organised

Phone etiquette

Adaptable

Tech savvy

Team player

Eager to learn

Tools

Computer systems

Job description

If you have ever wanted to build a long term career in the body corporate industry rather than just take a job, this is your opportunity.

We are seeking a confident, motivated and detail focused Portfolio Assistant to join our energetic and supportive team at our Southport office.

In this role, you will work closely with an experienced Body Corporate Manager, supporting the coordination and day to day management of a diverse portfolio of schemes. This position is ideal for someone who is eager to learn, ready to step up and genuinely interested in growing their career within the strata industry.

Growth is not just available at Stratacare Australia, it is actively encouraged. You will be supported, trained and mentored with clear opportunities to expand your skills, take on greater responsibility and progress within the business.

The Company

With offices in Brisbane, the Gold Coast and the Sunshine Coast, our team delivers full service body corporate management with a strong commitment to integrity, respect and reliability. We invest in our people because we know our success depends on them.

What You’ll Be Doing

Your day might include:

• Preparing and distributing meeting notices for Annual General Meetings, Committee Meetings, and Voting Outside Committee Meetings

• Reviewing and processing committee nominations and owners’ motions

• Assisting with meeting packs, reports, and minute taking

• Managing follow-up actions from meetings

• Maintaining accurate body corporate records and document portals

• Preparing Administration Agreements for signing

• Responding to general enquiries by phone and email

• Providing friendly, professional support to clients and stakeholders

• Gaining hands‑on knowledge of Body Corporate and Community Management legislation

• Supporting your Body Corporate Manager and team in delivering outstanding service

Who We’re Looking For

You will thrive in this role if you are:

• Proactive with a strong sense of initiative

• Highly organised and detail oriented with excellent time management skills

• Professional and approachable with a confident phone manner

• Adaptable and calm in a fast paced environment

• Comfortable with technology and confident using computer systems

• A strong team player who can also work independently

• Ambitious and eager to learn, grow and build a long term career

Experience in body corporate administration is an advantage. However, we are equally keen to hear from candidates with transferable skills from administration, property, real estate, legal or customer service backgrounds.

An immediate start is preferred, however we are happy to wait for the right person with the right attitude and long term mindset.

Why Join Us

At Stratacare Australia, we are passionate about our people and committed to helping them succeed.

You will enjoy:

• Ongoing training and professional development

• Clear career progression opportunities

• Mentoring and leadership support

• A supportive and collaborative workplace culture

• A role where your initiative is recognised and your contribution truly matters

This is an excellent opportunity for someone who wants to start strong, learn quickly and grow with the business.