Portfolio Administrator

Stratacare Australia Pty Ltd; Gold Coast City; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Ongoing training and development

Clear career progression

Mentoring and leadership support

Supportive workplace culture

Initiative recognised and valued

Job summary

Stratacare Australia Pty Ltd in Southport is seeking a confident Portfolio Assistant to support a Body Corporate Manager with day-to-day portfolio management. You will learn and grow within the strata industry, with mentoring and clear progression opportunities.

The role offers a 60k–70k AUD annual range, ongoing training, and a collaborative team culture focused on integrity and reliability.

Qualifications

• Proactive with initiative and strong time management.
• Highly organized and detail oriented in a fast-paced environment.
• Confident phone manner and professional client support.
• Willingness to learn and grow in strata administration.
• Background in admin or related fields is welcome.

Responsibilities

• Prepare and distribute meeting notices for AGMs and committee meetings.
• Review nominations and owners' motions, process packs and minutes.
• Assist with meeting packs, reports and minute taking.
• Manage follow-up actions and maintain body corporate records.
• Prepare Administration Agreements for signing and respond to inquiries.
• Provide friendly professional support to clients and stakeholders.
• Gain knowledge of Body Corporate legislation and support the manager.

Skills

Proactive initiative

Highly organized

Detail oriented

Confident phone manner

Team player

Ambitious learner

Adaptable under pressure

Tech fluent / computer systems

Education

Admin / property / real estate / legal / customer service background

Tools

Computer systems

Job description

$60,000 – $70,000 + additionals per year

If you have ever wanted to build a long term career in the body corporate industry rather than just take a job, this is your opportunity.

We are seeking a confident, motivated and detail focused Portfolio Assistant to join our energetic and supportive team at our Southport office.

In this role, you will work closely with an experienced Body Corporate Manager, supporting the coordination and day to day management of a diverse portfolio of schemes. This position is ideal for someone who is eager to learn, ready to step up and genuinely interested in growing their career within the strata industry.

Growth is not just available at Stratacare Australia, it is actively encouraged. You will be supported, trained and mentored with clear opportunities to expand your skills, take on greater responsibility and progress within the business.

The Company

With offices in Brisbane, the Gold Coast and the Sunshine Coast, our team delivers full service body corporate management with a strong commitment to integrity, respect and reliability. We invest in our people because we know our success depends on them.

What You'll Be Doing

• Preparing and distributing meeting notices for Annual General Meetings, Committee Meetings, and Voting Outside Committee Meetings
• Reviewing and processing committee nominations and owners' motions
• Assisting with meeting packs, reports, and minute taking
• Managing follow-up actions from meetings
• Maintaining accurate body corporate records and document portals
• Preparing Administration Agreements for signing
• Responding to general enquiries by phone and email
• Providing friendly, professional support to clients and stakeholders
• Gaining hands-on knowledge of Body Corporate and Community Management legislation
• Supporting your Body Corporate Manager and team in delivering outstanding service

Who We're Looking For

• Proactive with a strong sense of initiative
• Highly organised and detail oriented with excellent time management skills
• Professional and approachable with a confident phone manner
• Adaptable and calm in a fast paced environment
• Comfortable with technology and confident using computer systems
• A strong team player who can also work independently
• Ambitious and eager to learn, grow and build a long term career
• Experience in body corporate administration is an advantage. However, we are equally keen to hear from candidates with transferable skills from administration, property, real estate, legal or customer service backgrounds.
• An immediate start is preferred, however we are happy to wait for the right person with the right attitude and long term mindset.

Why Join Us

• Ongoing training and professional development
• Clear career progression opportunities
• Mentoring and leadership support
• A supportive and collaborative workplace culture
• A role where your initiative is recognised and your contribution truly matters
• This is an excellent opportunity for someone who wants to start strong, learn quickly and grow with the business.

We genuinely appreciate the effort of every applicant, though only shortlisted candidates will be contacted. Please note that interviews may commence prior to the closing date.

Employment agency enquiries will not be considered.