Personal Assistant to High Performing Agent

Real Estate; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Job summary

Real Estate in Springwood is seeking a dedicated Personal Assistant to support a high performing agent. This full-time role focuses on admin tasks, client communications and logistics to help close deals.

You will coordinate calendars, prep documents, handle inquiries, organise viewings and maintain CRM records. The position requires discretion, strong organisation, and teamwork.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant.
• Strong organisational skills with multiple priorities.
• Professional written and verbal communication; CRM proficiency.

Responsibilities

• Manage the agent's calendar and schedule appointments and meetings.
• Prepare property documentation and sales agreements.
• Handle client communications via phone, email and post.
• Coordinate property viewings and open homes.
• Maintain CRM records with accuracy.
• Prepare marketing materials and listings as required.
• Process admin tasks like invoicing and records.
• Support market research and prospective properties.

Skills

Executive support

Organization

Communication

CRM proficiency

Team collaboration

Tools

Microsoft Office

CRM systems

Job description

Personal Assistant to High Performing Agent

We are seeking a Personal Assistant to High Performing Agent to join our Real Estate team in Springwood QLD 4127. This is a full-time position that offers a unique opportunity to support one of our most successful agents in delivering exceptional service to clients. As a Personal Assistant, you will be instrumental in enabling your agent to focus on building relationships and closing deals by managing administrative tasks, client communications, and operational logistics. This role is essential to maintaining the high standards of service our clients expect and contributes directly to the success of our business.

What you'll be doing

• Managing the agent's calendar, scheduling appointments, inspections, and meetings with clients and stakeholders
• Preparing and organising property documentation, sales agreements, and other essential paperwork
• Handling client communications via phone, email and post, ensuring timely and professional responses
• Coordinating property viewings and open home events, including logistics and attendee management
• Maintaining database records and updating client information systems with accuracy and attention to detail
• Preparing marketing materials, listings, and promotional content as required
• Processing administrative tasks such as invoicing, expense reports, and record keeping
• Supporting the agent with research on market trends, competitors, and prospective properties
• Acting as a first point of contact for clients and providing exceptional customer service
• Liaising with internal teams including legal, finance, and marketing to ensure smooth operations

What we're looking for

• Proven experience working as a Personal Assistant, Executive Assistant, or in a similar administrative support role
• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills with a professional demeanour
• Proficiency with computer systems and office software, including Microsoft Office Suite and Customer Relationship Management (CRM) platforms
• Demonstrated ability to work independently whilst collaborating effectively with team members
• High level of discretion and professionalism when handling confidential information
• Knowledge of the real estate industry or willingness to learn quickly
• Strong attention to detail and commitment to accuracy in all work