Executive Assistant to High-Performing Sales Agent

McGrath Estate Agents; Maryborough; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Performance bonus opportunities

Supportive team environment

Job summary

McGrath Wide Bay is seeking an organised, proactive Executive Assistant to support a high-performing sales agent in Maryborough, Australia. This role involves end-to-end client coordination across appraisals, listings, marketing campaigns, contracts and settlements.

You will manage diaries, prepare appraisal packs, coordinate photography and listings, and work with the Agent Services team to ensure a seamless client experience while maintaining momentum across campaigns and tasks.

Qualifications

• Ability to stay organised under pressure and manage multiple priorities
• Anticipate what needs to happen next and take ownership
• Communicate professionally with clients and colleagues
• Coordinate ownership and follow-through on tasks and projects
• Experience with client administration and sales support is beneficial

Responsibilities

• Manage and coordinate the agent's diary and priorities
• Prepare appraisal packs and client follow-up activities
• Coordinate photography, marketing, signboards and listing launches
• Manage CRM systems and vendor reporting
• Assist with contracts and settlement coordination
• Work with Agent Services to ensure a seamless client experience
• Keep campaigns, tasks and workflows moving smoothly

Skills

Organised

Proactive

Detail-oriented

Communication

Time management

Tools

CRM systems

Job description

Do you love being the person who keeps everything running smoothly?

We're looking for an organised, proactive and detail-focused Executive Assistant to become the right-hand support to one of McGrath Wide Bay's high-performing sales agents.

This is not a traditional administration role.

You'll be involved in the entire client journey, helping coordinate appraisals, listings, marketing campaigns, contracts and settlements while ensuring nothing slips through the cracks. You'll become an integral part of a successful and growing real estate business.

What You'll Be Doing

• Managing and coordinating the agent's diary and priorities
• Preparing appraisal packs and client follow-up activities
• Coordinating photography, marketing, signboards and listing launches
• Managing CRM systems and vendor reporting
• Assisting with contracts and settlement coordination
• Working closely with our Agent Services team to ensure a seamless client experience
• Keeping campaigns, tasks and workflows moving efficiently

Who We're Looking For

You might currently be:

• An Executive Assistant
• Personal Assistant
• Sales Administrator
• Office Manager
• Team Coordinator
• Customer Service Professional
• Project Coordinator

Real estate experience is an advantage, but not essential.

What matters most is your ability to:

• Stay organised under pressure
• Anticipate what needs to happen next
• Communicate professionally with clients
• Take ownership and follow through
• Manage multiple priorities with confidence
• Build trust and become a reliable support person

Why Join McGrath Wide Bay?

Work with one of Australia's most recognised real estate brands

Join a supportive and high-performing team

Genuine career development opportunities

Ongoing training and mentorship

Variety, autonomy and responsibility

Performance bonus opportunities

Be part of a business where your contribution is genuinely valued

This is an opportunity for someone who enjoys creating order, solving problems and helping others perform at their best.

If you're looking for a role where you can make a real impact and build a long-term career, we'd love to hear from you.

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