Executive Administration - Property Services

seek.com.au; Toowoomba Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

seek.com.au is seeking an exceptional Executive Administrator to support the Company Director in Toowoomba. You will manage priorities, client communications and the day-to-day administration for a high-performing property team.

Ideally you have EA/PA experience in real estate or professional services, strong organisational and communication skills, and the ability to handle confidential matters in a fast-paced environment.

Qualifications

• Previous EA/PA or senior admin experience
• Experience in real estate or professional services desirable
• Excellent organisational and time management
• Outstanding attention to detail
• Strong written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, energetic and positive approach
• Confident with high-value clients and confidentiality
• Strong computer skills including MS Office and CRM

Responsibilities

• Provide comprehensive executive and administrative support
• Manage the Director’s diary, appointments and daily priorities
• Coordinate and monitor tasks, commitments and important deadlines
• Liaise professionally with clients, vendors, purchasers, solicitors and other professional advisers
• Prepare correspondence, reports, presentations and client communications
• Assist with the administration of commercial property sales and leasing transactions
• Maintain accurate client and property information within the CRM
• Coordinate meetings, documentation and follow-up actions
• Proactively ensure important matters are progressed and nothing is overlooked
• Help create an organised and highly responsive experience for both the Director and clients

Skills

EA experience

Property industry

Organisational skills

Attention to detail

Communication skills

Multitasking

Confidentiality

Tools

MS Office

CRM systems

Job description

Executive Administration - Property Services

Executive Administrator – Commercial Property Services

Full Time | Toowoomba

Are you an exceptional Executive Administrator who thrives in a fast-paced environment and takes genuine pride in being the person who keeps everything moving?

We are seeking a highly organised, proactive and accountable professional to work directly with the Company Director of an established and successful commercial property business.

This is a key support role for someone who is dependable, enjoys taking ownership and understands the importance of delivering an exceptional client experience. You will work closely with the Director, helping manage priorities, clients, transactions and the day-to-day administration that supports a high-performing commercial property team.

About You

Ideally, you will have:

• Previous Executive Assistant, Personal Assistant or senior administration experience
• Previous experience in real estate, property or professional services – desirable but not essential
• Excellent organisational and time management skills
• Outstanding attention to detail
• Strong written and verbal communication skills
• The ability to confidently manage multiple priorities in a fast-paced environment
• A proactive, energetic and positive approach to your work
• Confidence dealing with professional and high-value clients while maintaining complete confidentiality
• Strong computer skills, including Microsoft Office and CRM systems
• The ability to anticipate what needs to be done rather than simply waiting for direction

The Role

Working directly with the Company Director, you will:

• Provide comprehensive executive and administrative support
• Manage the Director’s diary, appointments, meetings and daily priorities
• Coordinate and monitor tasks, commitments and important deadlines
• Liaise professionally with clients, vendors, purchasers, solicitors and other professional advisers
• Prepare correspondence, reports, presentations and client communications
• Assist with the administration of commercial property sales and leasing transactions
• Maintain accurate client and property information within the CRM
• Coordinate meetings, documentation and follow-up actionsProactively ensure important matters are progressed and nothing is overlooked
• Help create an organised and highly responsive experience for both the Director and clients

Why Join Us?

We believe great results come from having great people around you.

We work hard, move quickly and maintain high standards. For the right person, this is much more than simply an administration position.

You will have the opportunity to work directly alongside a highly successful and experienced commercial property Director and become an integral part of a high-performing business.

There is genuine opportunity to develop professionally, take greater ownership of the role and work within a supportive environment where your contribution is recognised and valued.

We are looking for someone who wants to make the role their own and be rewarded for helping the team achieve its objectives.

In return, you will receive an attractive salary package, together with the opportunity to earn additional performance-based bonuses when agreed team targets are achieved.

If you are highly organised, enjoy responsibility and want a position where your contribution genuinely matters, we would like to hear from you.

Applications close Monday, 21 September 2026.

All applications will be treated in the strictest confidence.