Administration Assistant

Resolver Recruitment; Waverley Council; On-site; AUD 52,000 - 64,000; Full time

Job summary

Resolver Recruitment is seeking an organised Administration Assistant to support a busy real estate sales team in NSW. You will work closely with the Executive Assistant to provide essential administrative and sales support, helping the team maintain high service levels for clients.

The role offers exposure to the full sales process and opportunities for career progression within real estate as you learn from an experienced EA and successful agent.

Qualifications

• Previous administration or real estate experience.
• Strong attention to detail and organisational skills.
• Confident written and verbal communication.
• Professional and polished approach; strong Office skills.
• Ability to prioritise and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to the sales team.
• Assist with preparing sales documents, proposals and listings.
• Coordinate and update property files, databases and CRM records.
• Assist with marketing collateral, brochures and online listings.
• Manage buyer enquiries and follow-up.
• Coordinate photography, floorplans and external suppliers.
• Support diary management, appointments and team meetings.
• Liaise with vendors, buyers and solicitors as needed.
• Provide general office and administrative support.

Skills

Organisational skills

Proactive attitude

Communication skills

Time management

Education

Certificate of Registration (Real Estate)

Tools

Microsoft Office

CRM systems

Job description

About the Role

An exciting opportunity has become available for an organised and proactive Administration Assistant to join a successful real estate sales team.

Working closely with the Executive Assistant to a high-performing Sales Agent, you’ll provide day-to-day administrative and sales support to ensure the team operates efficiently and delivers an exceptional level of service to its clients.

This is a fantastic opportunity for someone looking to build their career in real estate, gain exposure to the full sales process and learn directly from an experienced EA and successful agent.

Key Responsibilities

• Provide day-to-day administrative support to the Executive Assistant and sales team
• Assist with preparing sales documentation, proposals, appraisals and listing presentations
• Coordinate and update property files, databases and CRM records
• Assist with property marketing campaigns and ensure campaign deadlines are met
• Prepare brochures, signboards, online listings and other marketing collateral
• Manage buyer enquiries and assist with buyer follow-up
• Coordinate photography, floorplans, styling and other external suppliers
• Assist with open home preparation and administration
• Prepare vendor reports and campaign updates
• Manage data entry and maintain accurate client and property information
• Assist with contracts, compliance documentation and sales administration
• Support diary management, appointments and team meetings
• Liaise with vendors, buyers, solicitors, conveyancers and suppliers
• Provide general office and administrative support as required

About You

You’ll be someone who is highly organised, switched on and enjoys working in a fast-paced environment. You don’t need to know everything from day one, but you’ll need to be proactive, willing to learn and comfortable juggling multiple priorities.

Ideally, you will have:

• Previous administration, reception or real estate experience
• Strong attention to detail and excellent organisational skills
• Confident written and verbal communication skills
• A professional and polished approach
• Strong computer and Microsoft Office skills
• The ability to prioritise and work to deadlines
• A proactive attitude and willingness to take initiative
• An interest in building a long-term career within real estate
• A current Certificate of Registration, or willingness to obtain one

The Opportunity

This role offers the chance to become an integral part of a successful sales team while developing your knowledge across sales administration, property marketing, client management and campaign coordination.

For the right person, there is genuine scope to take on greater responsibility and progress into an Executive Assistant or Sales Coordinator position as your experience develops.