Office Administrator / Accountancy Support

Bmp Taxation Services Pty; Sydney; On-site; AUD 27,000 - 35,000; Part time

Job summary

BMP Taxation Services Pty in Narrabeen, Sydney's Northern Beaches, is seeking an experienced Office Administrator. This part-time role, 3 days a week (21 hours), will be the first point of contact for clients, handling phone, face-to-face and email communications while ensuring smooth day-to-day operations.

Based in Narrabeen with liaison to other Sydney offices, the successful candidate will support accountants, manage appointments, invoices, and communications, and uphold privacy and

Qualifications

• Minimum 3 years experience working in an administrative and/or reception role within a similar environment.
• Proficiency using Microsoft Office products.
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
• Aptitude for learning new software and systems.
• Demonstrated understanding of the principles of privacy of information, and a capacity to maintain confidentiality.
• Experience in taxation return preparation and lodgement.
• Knowledge of self managed super funds and financial statements highly desirable.
• Highly developed written and verbal communication skills, including the ability to liaise with people at all levels and from all backgrounds in an informative, accurate and positive manner.
• Experience using Xero and Xero Practice Manager or other Accountancy software.
• Attention to detail and problem solving skills.
• Positive and collaborative team player.
• Ability to work independently and take initiative
• Experience working with the ATO and ASIC preferred

Responsibilities

• Support Accountants, including preparing, sending and lodging tax returns and financial documents, booking appointments for our clients.
• Prioritise, allocate, monitor and pursue to completion administration tasks according to organisation need and priority.
• Invoice generation and EFTPOS payments for client taxation services.
• Manage ATO communications, send and distribute as required.
• Answer telephone promptly and respond to queries accordingly.
• Receive and sort mail and deliveries; prepare mail and courier packages for pick up.
• Greet and assist visitors.
• Accept and sign for packages, work with vendors as needed.
• Maintain a pleasant appearance of the reception area and office.
• Ensure stock of all company inventories, process orders as needed.
• Additional duties as assigned.

Skills

Office administration

Reception duties

Microsoft Office

Attention to detail

Privacy/confidentiality

Tools

Xero

Xero Practice Manager

Job description

• Fast growing progressive company
• Beautiful Northern Beaches location
• On site parking
• Part time, 21 hrs/week

Our company provides a trusted ecosystem of diversified financial advisory, private wealth management, business advisory and taxation and accountancy services. We pride ourselves on providing personalised advice and valued taxation and financial services and are changing the shape of the industry.

We have an exciting an opportunity for an experienced and dynamic Office Administrator to join our team. Initially the role will be part time, 3 days a week with the possibility to increase as the role develops.

You will be the first point of contact for our clients, including phone calls, face to face and email. It is the responsibility of the Office Administrator to ensure day to day processes of BMP Taxation Services are carried out professionally and efficiently. The ideal candidate will possess excellent interpersonal skills, a keen eye for detail, and be a proactive go getter with a personable, empathetic and respectful attitude. The role will be based in our Narrabeen office but will liaise with the Accountants and Administration teams in our other offices in Sydney and Cessnock.

Key Responsibilities include:

• Support Accountants, including preparing, sending and lodging tax returns and financial documents, booking appointments for our clients.
• Prioritise, allocate, monitor and pursue to completion administration tasks according to organisation need and priority.
• Invoice generation and EFTPOS payments for client taxation services.
• Manage ATO communications, send and distribute as required.
• Answer telephone promptly and respond to queries accordingly.
• Receive and sort mail and deliveries; prepare mail and courier packages for pick up.
• Greet and assist visitors.
• Accept and sign for packages, work with vendors as needed.
• Maintain a pleasant appearance of the reception area and office.
• Ensure stock of all company inventories, process orders as needed.
• Additional duties as assigned.

Candidates should demonstrate:

• Minimum 3 years experience working in an administrative and/or reception role within a similar environment.
• Proficiency using Microsoft Office products.
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
• Aptitude for learning new software and systems.
• Demonstrated understanding of the principles of privacy of information, and a capacity to maintain confidentiality.
• Experience in taxation return preparation and lodgement.
• Knowledge of self managed super funds and financial statements highly desirable.
• Highly developed written and verbal communication skills, including the ability to liaise with people at all levels and from all backgrounds in an informative, accurate and positive manner.
• Experience using Xero and Xero Practice Manager or other Accountancy software.
• Attention to detail and problem solving skills.
• Positive and collaborative team player.
• Ability to work independently and take initiative
• Experience working with the ATO and ASIC preferred