Personal Assistant & Office Coordinator

Mybuildcorp; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Access to employee benefits program

Employee Assistance Program

Learning and development program

Monthly BBQs

Birthday Leave

Job summary

Euroline is seeking a proactive Personal Assistant & Office Coordinator to support the General Manager and the leadership team. You will manage calendars, travel, meetings and priorities while overseeing daily office administration, events, marketing coordination and staff support.

The role suits someone who thrives in a fast-paced environment, enjoys variety and excels at keeping people and processes organized. Experience in construction or project-based settings is highly valued.

Qualifications

• Experience as an EA/PA or Office Manager supporting a senior leader.
• Experience supporting a General Manager or director-level role.
• Exceptional organisation, prioritisation and communication skills.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel).
• A proactive, hands-on approach with high attention to detail.
• Ability to manage competing priorities with discretion.
• Experience in construction or project-based environments is a plus.

Responsibilities

• Manage the General Manager's diary, meetings and travel arrangements.
• Prepare agendas, presentations, reports and meeting materials.
• Coordinate leadership, customer and supplier meetings.
• Process corporate expenses and general administration.
• Support office operations, events and staff onboarding.

Skills

Executive Assistant experience

Support to General Manager

Organisational skills

MS Office specialist

Discretion & professionalism

Project-based environment experience

Stakeholder coordination

Tools

Outlook

PowerPoint

Excel

Job description

Introduction

About Us

Euroline is one of Sydney's leading architectural joinery companies, with over 30 years of industry experience. We partner with some of Australia's most respected builders, delivering high-quality commercial joinery solutions on landmark projects nationwide.

Benefits:

• Access to employee benefits program
• Personal and family access to the Employee Assistance Program
• Participate in our learning and development program
• Monthly BBQ's
• Birthday Leave – Have Your Birthday Off On Us!

Description

The Opportunity

• Reporting directly to the General Manager, this is a pivotal Personal Assistant & Office Coordinator role supporting both the leadership team and the day-to-day operations of the business.

• You'll manage the General Manager's diary, travel, meetings and priorities while also overseeing office administration, events, marketing coordination and staff support. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in keeping people and processes organised.

Key Responsibilities

Executive Support

• Manage the General Manager's diary, meetings and travel arrangements.
• Prepare agendas, presentations, reports and meeting materials.
• Coordinate leadership, customer and supplier meetings.
• Process corporate credit cards, expenses and general administration.
• Act as a key point of contact and support confidential business matters.

Office & Business Support

• Oversee day-to-day office operations and administration.
• Manage office supplies, kitchen consumables, cleaners, first aid and security access.
• Coordinate uniforms, merchandise, company equipment and subscriptions.
• Organise staff events, monthly BBQs and team functions.
• Support onboarding and administration for apprentices and new employees.

Marketing & Administration

• Support marketing activities across Euroline, EuroPanel and EuroDoors.
• Coordinate photography, trade shows, project promotions and marketing collateral.
• Provide administrative support for EstimateOne and tender submissions.
• Maintain business records, databases and document management systems.

About You

You'll bring:

• Experience as an Executive Assistant, Personal Assistant, Office Manager or similar role.
• Previous experience supporting a General Manager, Director or senior leader.
• Exceptional organisation, prioritisation and communication skills.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint and Excel.
• A proactive, hands-on approach with strong attention to detail.
• The ability to manage competing priorities with professionalism and discretion.
• Experience in construction, manufacturing or a project-based environment will be highly regarded.